Client Care Representative

Inspiring Vet Care; Chesham; On-site; GBP 12,000 - 15,000; Part time

Benefits offered by this job

6.6 weeks holiday

Birthday off

Family-friendly policies

Pension scheme

Healthcare plan

Discounted veterinary care

Cycle to work

Learning & development

Job summary

Inspiring Vet Care in Chesham is seeking a part-time Receptionist for Wheelhouse Vets to deliver a welcoming, professional experience for clients and their pets. You will manage appointments, handle enquiries, and support both clinical and non-clinical colleagues to ensure a smooth client journey.

The role emphasizes excellent communication, organisation, and a proactive, team-oriented approach within a busy veterinary practice.

Qualifications

• Experience in a customer-facing role with a focus on service and attention to detail.
• Excellent communication skills and a professional, welcoming manner.
• Ability to manage multiple tasks effectively in a busy environment.

Responsibilities

• Liaise with clients and clinical teams to deliver exceptional customer care.
• Meet and greet clients in a professional and welcoming manner.
• Book appointments and manage clinician diaries.
• Manage telephone and email enquiries.
• Take payments for services and products.
• Manage cash handling and end-of-day banking processes.
• Prepare consultation rooms and maintain presentation standards.
• Support the opening and closing of the practice.

Skills

Customer service

Communication

Organisational skills

Team player

Multitasking

Job description

At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we're trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners.

We are seeking an organised, personable Receptionist to join our team at Wheelhouse Vets on a part-time basis.

Wheelhouse Veterinary Centre has been caring for small animals in the local community for over 60 years. Owned by inspiring vet care and led by our own in-house management team, we are proud to provide exceptional care to pets and outstanding service to their owners.

Our team shares a genuine passion for animal welfare and client care. As pet owners ourselves, we understand the importance of treating every patient as if they were our own and creating a welcoming, supportive experience for every client who visits us.

How You’ll Make a Difference

As a Receptionist, you will be the first point of contact for clients, playing a key role in delivering a welcoming, professional and compassionate experience at every interaction.

You’ll support the smooth running of the practice by managing appointments, handling enquiries, supporting client communications and working closely with clinical and non-clinical colleagues to ensure a positive client and patient journey.

Working Pattern

• 20 hours per week over 2-3 days - Shifts to cover opening hours of 8am - 7pm and will include 1 in 4 Saturdays 8:15am - 5pm

Key Responsibilities

• Liaise with clients and clinical teams to deliver exceptional customer care
• Meet and greet clients in a professional and welcoming manner
• Book appointments and manage clinician diaries
• Manage telephone and email enquiries
• Take payments for services and products
• Manage cash handling and end-of-day banking processes
• Prepare consultation rooms and maintain presentation standards
• Support the opening and closing of the practice

You Might Be a Great Fit If...

You are a friendly, organised and customer-focused individual who enjoys working as part of a team. You’ll bring:

• Excellent communication skills and a professional, welcoming manner
• Experience in a customer-facing role, with a strong focus on service and attention to detail
• The ability to manage multiple tasks effectively in a busy environment
• A collaborative approach and willingness to support colleagues
• A proactive attitude, with openness to feedback and learning

How We’ll Support You

At inspiring vet care, we’re committed to supporting your development and wellbeing from the very start of your career. When you join us, you’ll benefit from:

• A key client-facing role within a supportive and collaborative practice team
• Clear career pathways with progression opportunities within client care and practice leadership roles
• Ongoing learning and development supported by experienced colleagues and practice teams
• A values-led culture focused on care, community and continuous improvement

What We Offer Our Team

• 6.6 weeks' annual leave plus your birthday off
• Increasing holiday allowance based on length of service
• Enhanced family-friendly policies, including maternity, paternity, adoption, shared parental and surrogacy pay
• Employee wellbeing initiatives including Healthcare Cash Plan and Cycle to Work salary sacrifice schemes, subject to eligibility criteria
• Learning and development opportunities via the inspiring vet care Academy
• Pension scheme
• Discounted veterinary care
• Voluntary benefits including Green Cars salary sacrifice scheme and access to discounts and cashback with hundreds of participating retailers

We’re committed to supporting our people through career development opportunities, wellbeing initiatives and access to world-class learning resources.

Whether you’re just starting out or looking to take the next step in your career, inspiring vet care offers the support, opportunity and community to help you grow.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Up to £13,264.16 per annum