Clerical Officer

Durham County Council; Ferryhill; On-site; GBP 13,000 - 18,000; Full time

Job summary

The Woodlands, Ferryhill (Durham County Council) invites applications for a Clerical Assistant to join our school support team. This 27.5 hours per week, term-time-only post starts as soon as possible and requires good numeracy, literacy and strong communication skills.

The role operates Arbor and CPOMS, supports the Business Manager, maintains records, handles attendance and corresponds with staff and parents.

Qualifications

• Good numeracy, financial and literacy skills, with a good level of verbal and written communication.
• GCSEs (A-C) including Maths and English or equivalent.

Responsibilities

• Being the first point of contact for the school, welcoming visitors and parents to the school and answering telephone calls, post etc.
• Operating Arbor and CPOMS and other internal systems.
• Support the Business Manager, maintain procedures and documentation. Including but not exclusively, pupil records and attendance registers.
• Liaising with kitchen staff, lunch time supervisory assistants, caretaker and cleaners including the reporting of and monitoring repairs to fabric and equipment.
• Producing minutes of staff meetings and briefings and taking minutes in special circumstances to ensure full records are kept of all such meetings.
• Ensuring all database systems used within the school are kept up to date and current to ensure contact can be made when necessary with all members of staff and pupils.
• Managing, distributing and checking yearly indemnity forms, following up any none returns.
• Maintaining stock/asset registers for the school and managing annual stock checks.
• Overseeing children’s illnesses and accidents, inform parents and staff as appropriate ensure that records are kept.
• To attend any training courses relevant to the post, ensuring continuing personal and professional development.
• Providing appropriate help throughout the day including break and lunchtime monitoring and pre/post school activities as necessary.
• Maintaining accident records as required.
• The post holder may undertake any other duties that are commensurate with the post.

Skills

Numeracy

Financial literacy

Literacy

Verbal communication

Written communication

Education

GCSEs (A-C) including Maths and English or equivalent

Tools

Arbor

CPOMS

Job description

27.5 hours per week (9:15am-14:45pm) Term Time Only. Required to start as soon as possible.

The Woodlands wish to appoint an enthusiastic, dynamic Clerical Assistant.

The candidate should have good numeracy, financial and literacy skills, with a good level of verbal and written communication skills. 4 GCSEs (A-C) including Maths and English or equivalent, use of Arbor, Cpoms and school office experience would be beneficial.

Responsibilities

Listed below are the responsibilities this role will be primarily responsible for:

• Being the first point of contact for the school, welcoming visitors and parents to the school and answering telephone calls, post etc.
• Operating Arbor and CPOMS and other internal systems.
• Support the Business Manager, maintain procedures and documentation. Including but not exclusively, pupil records and attendance registers.
• Liaising with kitchen staff, lunch time supervisory assistants, caretaker and cleaners including the reporting of and monitoring repairs to fabric and equipment.
• Producing minutes of staff meetings and briefings and taking minutes in special circumstances to ensure full records are kept of all such meetings.
• Ensuring all database systems used within the school are kept up to date and current to ensure contact can be made when necessary with all members of staff and pupils.
• Managing, distributing and checking yearly indemnity forms, following up any none returns.
• Maintaining stock/asset registers for the school and managing annual stock checks.
• Overseeing children’s illnesses and accidents, inform parents and staff as appropriate ensure that records are kept.
• To attend any training courses relevant to the post, ensuring continuing personal and professional development.
• Providing appropriate help throughout the day including break and lunchtime monitoring and pre/post school activities as necessary.
• Maintaining accident records as required.
• The post holder may undertake any other duties that are commensurate with the post.

Pay

Standard term time only pay is calculated on the basis of the following:

• Number of ‘teaching’ weeks – 38 weeks; plus
• Public (bank) holidays – 1.6 weeks (8 days); plus
• Individual leave entitlement - 5.4 weeks (27 days) or 6.4 weeks (32 days)

Individual leave entitlement is calculated on the length of continuous service. Employees with less than 5 years’ service will receive 27 days annual leave. Employees with more than 5 years’ service will receive 32 days annual leave. For example:

Calculation for employees with less than 5 years’ service: 38 weeks (term time) + 27 days (annual leave) + 8 days (public holidays) = 45 weeks’ pay, to be paid in 12 equal monthly instalments

Calculation for employees with more than 5 years’ service: 38 weeks (term time) + 32 days (annual leave) + 8 days (public holidays) = 46 weeks’ pay, to be paid in 12 equal monthly instalments

Closing date for applications is Sunday 22nd November 2026

Interview date: TBC

The Woodlands Broom Road, Ferryhill, DL17 8AN

Tel: [phone]

Email: [e-mail]