Clerical Officer

Durham County Council; Spennymoor; On-site; GBP 21,000 - 24,000; Part time

Job summary

The Woodlands wishes to appoint an enthusiastic, dynamic Clerical Assistant. The role is 27.5 hours per week, term time only, and starts as soon as possible. You will handle enquiries, manage records, and support the Business Manager with day-to-day clerical duties at the school.

Ideal candidates will have good numeracy, financial and literacy skills, GCSEs including Maths and English, and experience with school office systems. Training opportunities will be provided.

Qualifications

• GCSEs (A-C) including Maths and English or equivalent.
• Experience using Arbor and CPOMS is desirable.
• School office experience would be beneficial.

Responsibilities

• Be the first point of contact for the school, welcoming visitors and answering calls and mail.
• Operate Arbor, CPOMS and other internal systems.
• Support the Business Manager; maintain procedures and pupil/attendance records.
• Liaise with kitchen staff, lunchtime supervisors, caretaker and cleaners; report repairs.
• Take and distribute minutes of staff meetings and briefings.
• Keep all database systems up to date for staff and pupil contactability.
• Manage indemnity forms; follow up any non-returns; maintain stock/asset registers.
• Oversee illness and accidents; inform parents and staff and keep records.
• Attend training courses; pursue ongoing professional development.
• Provide help during the day including breaks, pre/post school activities.
• Maintain accident records as required.
• Undertake other duties commensurate with the post.

Skills

Numeracy

Financial literacy

Verbal communication

Written communication

Education

GCSEs (A-C) incl Maths & English

Tools

Arbor

CPOMS

Job description

27.5 hours per week (9:15am-14:45pm)

Term Time Only

Required to start as soon as possible.

The Woodlands wish to appoint an enthusiastic, dynamic Clerical Assistant.

The candidate should have good numeracy, financial and literacy skills, with a good level of verbal and written communication skills. 4 GCSEs (A-C) including Maths and English or equivalent, use of Arbor, Cpoms and school office experience would be beneficial.

Listed below are the responsibilities this role will be primarily responsible for:

• Being the first point of contact for the school, welcoming visitors and parents to the school and answering telephone calls, post etc.
• Operating Arbor and CPOMS and other internal systems.
• Support the Business Manager, maintain procedures and documentation. Including but not exclusively, pupil records and attendance registers.
• Liaising with kitchen staff, lunch time supervisory assistants, caretaker and cleaners including the reporting of and monitoring repairs to fabric and equipment.
• Producing minutes of staff meetings and briefings and taking minutes in special circumstances to ensure full records are kept of all such meetings.
• Ensuring all database systems used within the school are kept up to date and current to ensure contact can be made when necessary with all members of staff and pupils.
• Managing, distributing and checking yearly indemnity forms, following up any none returns.
• Maintaining stock/asset registers for the school and managing annual stock checks.
• Overseeing children’s illnesses and accidents, inform parents and staff as appropriate ensure that records are kept.
• To attend any training courses relevant to the post, ensuring continuing personal and professional development.
• Providing appropriate help throughout the day including break and lunchtime monitoring and pre/post school activities as necessary.
• Maintaining accident records as required.
• The post holder may undertake any other duties that are commensurate with the post.

Standard term time only pay is calculated on the basis of the following:

• Number of ‘teaching’ weeks – 38 weeks; plus
• Public (bank) holidays – 1.6 weeks (8 days); plus
• Individual leave entitlement - 5.4 weeks (27 days) or 6.4 weeks (32 days)

Individual leave entitlement is calculated on the length of continuous service. Employees with less than 5 years’ service will receive 27 days annual leave. Employees with more than 5 years’ service will receive 32 days annual leave. For example:

Calculation for employees with less than 5 years’ service:

38 weeks (term time) + 27 days (annual leave) + 8 days (public holidays) = 45 weeks’ pay, to be paid in 12 equal monthly instalments

Calculation for employees with more than 5 years’ service:

38 weeks (term time) + 32 days (annual leave) + 8 days (public holidays) = 46 weeks’ pay, to be paid in 12 equal monthly instalments

Closing date for applications is Sunday 22nd November 2026

Interview date: TBC

The Woodlands

Broom Road, Ferryhill, DL17 8AN

Tel: [phone]

Email: [e-mail]