Clerical Assistant/ WPO - MOR12231

Moray Council; Elgin; On-site; GBP 24,000 - 30,000; Full time

Job summary

Moray Council is seeking a capable Clerical Assistant to provide secretarial, clerical and word processing services within Growth, Planning and Climate. You will support Building Standards, Community Protection, Development Management, Economy & Enterprise, and Strategic Planning & Development.

The role requires proven clerical experience, MS Office proficiency and strong organisational skills. Salary starts at £26,898 with a 36.25-hour week and is based in Elgin.

Qualifications

• 4 SQA Standard Grades or equivalent at level 3 or above including English and Secretarial Studies (or equivalent)
• Experience using Microsoft Office Package
• Ability to use initiative and communicate effectively in written and verbal form
• Strong customer care skills, confidentiality and attention to detail
• Effective organisational and time management skills

Responsibilities

• Provide clerical support services to Growth, Planning and Climate sections
• Provide a word processing and typing service
• Organise incoming and outgoing mail
• Provide a reception service for the sections
• Maintain a comprehensive filing system
• Cover for other Clerical Assistants/WPOs
• Provide secretarial support to sections

Skills

Clerical experience

MS Office

Communication

Organisation

Time management

Education

SQA Standard Grades

Tools

Microsoft Office Suite

Job description

Job Description

To provide a secretarial, clerical and word processing service for specific Sections within Growth, Planning and Climate, these sections being Building Standards, Community Protection, Development Management, Economy & Enterprise and Strategic Planning & Development.

Responsibilities

Provide clerical support services to specific sections within Growth, Planning and Climate.

Provide a word processing and typing service to specific sections within Growth, Planning and Climate.

Organise incoming and outgoing mail for specific sections within Growth, Planning and Climate.

Provide a reception service for specific sections within Growth, Planning and Climate.

Maintain a comprehensive filing system for specific sections within Growth, Planning and Climate.

Provide cover for the other Clerical Assistants/WPOs within Growth, Planning and Climate.

Provide a secretarial support service to specific Sections within Growth, Planning and Climate.

The Individual

Previous experience in a busy office environment in a clerical/administrative role using relevant technology e.g. photocopier, E-mail, Intra/Internet

Experience using the Microsoft Office Package

4 SQA Standard Grades or equivalent at level 3 or above including English and Secretarial Studies (or equivalent) *

Ability to use initiative when required

Proven ability to communicate effectively, both verbally and in written form

Strong customer care skills and focus

Self-confidence

Self motivated

Demonstrate ability in relation to accuracy and attention to detail

Effective organisational skills including time management

Ability to prioritise workload

Ability to relate well and communicate with all levels of staff

Willingness to accept direction/delegation

Understanding of importance of effective team working

Appreciation, acceptance of, and a commitment to the importance of confidentiality

Ability to work in an open plan office

Flexibility to meet the needs and demands of the service

Ability to work in different offices dependent upon service requirements

Closing Date: 20 October 2026
Starting Salary: £26,898
£14.27 per hour
36.25 hours per week

For further information contact: Bethan Mitchell, Administration Officer at [e-mail]