Clerical Assistant - Bell's Brae Primary School - SIC09045

Shetland Islands Council; Lerwick; On-site; GBP 5,000 - 6,000; Part time

Job summary

Bell's Brae Primary School is seeking a Clerical Assistant to support the school office in Lerwick. The role involves switchboard/reception duties, mail processing and assisting with financial transactions and day-to-day administration., reporting to the Head Teacher and supporting an Employed Trainee.

The post is a permanent part-time appointment (12 hours per week, 40 weeks per year) with flexible working options and PVG scheme considerations as required.

Qualifications

• Experience in clerical/administrative duties.
• Good numeracy and ability to process financial transactions.
• Clear communication with staff, pupils, parents and external parties.

Responsibilities

• Operate switchboard and reception, greeting visitors and handling enquiries.
• Log and sort mail; prepare outgoing mail.
• Assist with purchase orders, invoices, journals and petty cash.
• Support supervision of Employed Trainee and admin tasks as required.

Skills

Reception duties

Cash handling

Record keeping

Communication

Job description

Advertisement Details

The postholder will be based in the relevant School Office and will be managed by the Head Teacher. The postholder will assist the Head Teacher with the provision of a variety of administrative/clerical duties and will assist in the supervision of an Employed Trainee.

Specific tasks of the Clerical Assistant will be:

• To provide switchboard and reception duties, being the first point of contact at the school, dealing with enquiries from staff, pupils, parents, outside agencies and the general public.
• Logging and sorting mail and preparing mail for posting.
• To assist with record keeping and processing of all types of financial transactions, including purchase orders, invoices and journals, and day-to-day administration and banking of school meals money, the School Fund and petty cash.

More detail is provided in the Job Profile, Person Specification and Conditions of Service Summary attached to the bottom of this advert.

Please follow the link(s) below for further information -

Bell's Brae Primary School is a non-denominational school located in central Lerwick. It consists of a Primary, an Early Learning and Childcare Setting and an ASN department. The school catchment area is from Frakkafield encompassing the majority of Lerwick, excluding Sound. There is currently a total of 300 pupils on the roll. The school is managed by Mrs Julia McGinlay, Head Teacher and 3 Depute Head Teachers. The current staffing complement is 21 teachers assisted by support staff, as required, to meet school demands. Further information can be found on the school's website at https://blogs.glowscotland.org.uk/sh/bellsbraeprimary/

www.shetland.gov.uk

Additional Information

• The grade of this post is F
• Rate of pay shown in the advert is inclusive of Distant Islands Allowance of £1.5523 per hour
• Permanent Part Time post for 12.0 Hours per Week , 40 weeks per year plus 6.4 weeks (pro rata) paid holiday to be taken during school holidays
• Preferred candidates will be required to join the Protecting Vulnerable Groups (PVG) Scheme or undergo a PVG Scheme update
• A relocation package does not apply to this post
• We will pay interview expenses from within Shetland
• We are happy to talk flexible working

This post is based at Bell's Brae Primary School, Lerwick, Shetland.

For further details relating to this post, please contact: Julia McGinlay - Head Teacher - Contact on: 01595 743720 or email: [e-mail]

If you have a disability which prevents you from applying online, please call 01595 744032.

Information about Shetland

Shetland is an archipelago in the north of the British Isles where you'll find freedom, wildlife and wild beauty, but also a rich culture and dynamic, forward-looking society. The Islands have a thriving and diverse economy full of opportunities and offer residents the ideal work/life balance. Shetland combines stunning coastal landscapes and wide open spaces with friendly, bustling island communities. Factor in Shetland's impressive modern amenities, highly regarded schools and the Islands offer a work life balance rarely found elsewhere.

Find out more about:

Living and working in Shetland: here

The Shetland Islands Council: here