Clerical Assistant

Lincoln Carlton Academy; Lincoln; On-site; GBP 6,500 - 9,000; Part time

Benefits offered by this job

Health and wellbeing support

Professional development opportunities

Financial benefits

Job summary

Lincoln Carlton Academy is seeking a part-time clerical assistant to provide essential administrative support. You will greet parents and visitors, handle phone calls and emails, and manage data input across systems such as Integris, Word and Excel, plus ParentPay and ParentHub.

Working 14 hours per week on Thursdays and Fridays, 8:30am–4pm for 39 weeks per year, this temporary role requires a professional approach, accuracy, and strict GDPR compliance.

Qualifications

• Experience with school administration preferred.
• Strong organisation and data entry skills.
• Ability to follow GDPR and safeguarding policies.
• Good communication with parents and staff.

Responsibilities

• Greet parents, pupils and visitors and handle paperwork.
• Answer calls, respond to emails, and manage correspondence.
• Data input using Integris, Word, Excel, ParentPay, and ParentHub.
• Assist with school activities and meal planning/day menus.
• Distribute communications and manage filing and post.
• Provide clerical support to SENDCO, Headteacher and School Services Manager.
• Ensure data security in line with GDPR.
• Undertake other duties as required.

Skills

Data entry

Office administration

Telephone handling

Emails management

GDPR awareness

Tools

Integris

Word

Excel

ParentPay

ParentHub

Job description

Lincoln Carlton Academy

Our school is proud to be part of Anthem, a multi-academy trust that creates ambitious and successful schools where every child thrives.

Lincoln Carlton Academy is a highly regarded and consistently oversubscribed primary school, balancing high expectations with a joyful and nurturing approach to education. Lincoln Carlton Academy offers a rich curriculum shaped by curiosity, creativity and character development, supported by strong relationships with families and the wider community, a well-established behaviour culture and a commitment to ensuring every child can flourish and succeed.

14 hours per week, Thursday and Friday 8:30am - 4pm, 39 weeks per year, Temporary until 31/08/2027

Job purpose

To provide clerical support to Lincoln Carlton Academy.

Main duties and responsibilities

To greet parents, pupils and visitors in line with school values and ensure completion of delegated paperwork relating to this.

To answer and make telephone calls and respond to emails in line with school values.

To carry out data input - e.g. Integris, Word, Excel, ParentPay, ParentHub.

To assist with the arrangement and preparation of school activities.

To publish dinner menus and collate pupil meal choices. Share effectively with school chef.

To assist with the general administration of school activities and collection of money.

To prepare and distribute communication material.

To ensure the filing, photocopying and distribution/sending of post as and when required.

To give clerical support to the SENDCO, Headteacher and School Services Manager.

To ensure security of data in line with GDPR.

Other clerical tasks which may arise depending on the needs of the school.

These duties and responsibilities should be regarded as neither exhaustive nor exclusive as the post holder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post.

Benefits

As part of Anthem Schools Trust, staff benefit from a supportive working environment and access to a range of employee benefits, including health and wellbeing support, professional development opportunities and financial benefits.

Safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff, visitors and volunteers to share this commitment. All post holders are subject to an Enhanced DBS check, suitable references and other essential checks. Staff involved in recruitment and selection are trained in safer recruitment, and all staff and volunteers undertake child protection training.