Clerical Assistant

Moray Council; Aberlour; On-site; GBP 24,000 - 26,000; Part time

Job summary

Moray Council is seeking a part-time administrative support staff for Speyside High School. This role includes managing reception duties and providing clerical support to ensure smooth operations. The ideal candidate should possess strong communication skills, clerical experience, and competency in Microsoft Office tools. The position requires flexibility and a commitment to confidentiality as outlined in the job requirements.

Qualifications

• Experience in a busy office environment.
• Significant clerical/administration/typing experience.
• Ability to use initiative and work independently.

Responsibilities

• Provide general reception service to the public.
• Perform clerical duties including typing and bookkeeping.
• Assist in maintaining office organization and customer service.

Skills

Customer care skills

Effective communication skills

Organizational skills

Education

4 SQA standard grades

Advanced keyboard qualification

Tools

Microsoft Office

Excel

Job description

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Location: Speyside High Mary Avenue Aberlour Banffshire Moray, AB38 9QU

Salary: £24,995.10 - £25,409.80 per year pro rata

Contract Type: Permanent

Position Type: Part Time

Hours: 18 hours per week

Job Description

To provide an efficient and effective reception and clerical support service within the school.

Responsibilities

• To provide a general reception service to members of the public and visitors to the school.
• General clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties.

The Individual

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
• Ability to use initiative when required
• Flexible in approach and open to different ways of working
• Self-confidence and self-motivated
• Effective communication skills: oral and written
• Excellent interpersonal skills
• Ability to record information accurately
• Strong customer care skills and focus
• Ability to work on own and as part of a team
• Sound knowledge of software packages e.g. Microsoft Office
• Ability to demonstrate a high standard of numeracy and literacy
• Effective organisational skills/time management with the ability to respond to conflicting and competing demands
• Ability to prioritise workload, in accordance with objectives and targets
• Ability to relate well with all levels of staff
• Willingness to accept direction/delegation
• Appreciation, acceptance of and commitment to importance of confidentiality
• Ability to work in a shared office
• Flexibility to meet the needs and demands of the service.
• Ability to work in different offices dependent on the service

This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.
Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Start Date: no earlier than week commencing 18 August 2025

Closing Date: - 4 July 2025
Starting Salary: £24,995.10 (pro rata)
£13.26 per hour
18 hours per week - term time only

For further information contact: the Business Support Officer, Speyside High School, telephone [phone], email [e-mail]