Executive Administrative Coordinator

Remote Recruitment; United Kingdom; Remote; GBP 25,000; Full time

Job summary

Join a leading UK-based organisation as an Executive Administrative Coordinator, supporting executive leadership in a remote role. This position involves managing executive schedules, preparing important communications, and ensuring alignment across teams. Ideal candidates are proactive, detail-oriented, and adept at using essential software tools for efficient workflow.

Qualifications

• Proven experience in administrative or executive support role.
• Proficiency in Microsoft Office Suite and remote collaboration tools.
• Strong organisational and communication skills.

Responsibilities

• Provide administrative support to executive leadership, managing their diaries and meetings.
• Prepare documents and reports for communication and facilitate information flow across teams.
• Utilise tools like Microsoft Office Suite and Slack for task management.

Skills

Organisational skills

Multitasking

Attention to detail

Communication

Proactivity

Tools

Microsoft Office Suite

Asana

Zoom

Teams

Job description

Executive Administrative Coordinator

Salary: R25 000

Job Overview:

Join our dynamic UK-based team as an Executive Administrative Coordinator, a vital role ensuring seamless operations within our organisation. You will be pivotal in supporting executive leadership, enhancing productivity, and maintaining efficient workflow. As a remote position, you will have the flexibility to work from anywhere, providing critical administrative support while coordinating with various departments across the UK.

Responsibilities:

• Provide comprehensive administrative support to executive leaders, including diary management and meeting coordination.
• Prepare and review documents, reports, and presentations for internal and external communication.
• Coordinate and facilitate communication across UK teams, ensuring information flow and alignment.
• Utilise tools such as Microsoft Office Suite, Slack, and Asana to manage tasks and projects efficiently.
• Schedule and organise virtual meetings, ensuring all necessary technical and logistical preparations are made.
• Track and report on key project milestones and deliverables, providing updates to the executive team.
• Handle confidential information with discretion and integrity.

Qualifications and Experience:

• Proven experience in an administrative or executive support role, preferably with a UK-based company.
• Proficiency in Microsoft Office Suite and experience with remote collaboration tools such as Zoom and Teams.
• Strong organisational and multitasking skills with the ability to prioritise tasks effectively.
• Excellent verbal and written communication skills, demonstrating strong attention to detail.
• Highly proactive and self-motivated, capable of working independently in a remote setting.
• Reliable high-speed internet connection and own laptop equipped for remote work.
• Familiarity with project management software, like Asana or Trello, is advantageous.