Clerical/Admin Assistant (Part-Time, Term-Time) (Permanent) - WDN06775

West Dunbartonshire Council; Clydebank; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

LGPS pension

25 days annual leave increasing to 35

Wellbeing support

Flexible working

Job summary

West Dunbartonshire Council is seeking a Clerical/Admin Assistant (Part-Time, Term-Time) (Permanent) to support the school office under the Head Teacher. The role involves delivering a comprehensive clerical and administrative service, welcoming callers, handling enquiries, and ensuring accurate data on computerised systems.

Typical duties include reception, data management, photocopying, filing, mail distribution, transport/outings coordination, and cash handling for activities and uniforms.

Qualifications

• Proficiency in Microsoft Office is essential.
• Strong organisational and communication skills are required.

Responsibilities

• Ensure smooth running of the school office and provide a welcoming, professional reception.
• Respond to enquiries by telephone or in person.
• Manage and maintain school data on computerised systems.
• General office duties: photocopying, filing, mail distribution, and routine cash handling.

Skills

Microsoft Office

Organisational skills

Communication skills

Job description

Clerical/Admin Assistant (Part-Time, Term-Time) (Permanent) - WDN06775

As this post is part-time the salary will be pro-rata to the hours worked.

Work Pattern:- Monday, Thursday and Friday from 9:15am - 2:15pm.

Reporting directly to the Head Teacher, you will be responsible for the effective and efficient delivery of a comprehensive clerical and administrative service.

You will ensure the smooth running of the school office and provide a welcoming, professional reception service, responding to all enquiries by telephone or in person.

Your duties will also include managing and maintaining school data, ensuring all records are accurate, up to date, and stored on the appropriate computerised systems.

General office responsibilities include photocopying, filing, document preparation, mail distribution, assisting with the arrangement of transport and outings, and routine cash handling tasks such as receiving and recording payments for school activities and uniforms.

Proficiency in Microsoft Office is essential, along with strong organisational and communication skills.

Requirements

This post is considered as Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2020 and as such membership with the PVG scheme is essential. Further details of this scheme can be found

here

.

Preferred applicants will be required to become members of the relevant PVG scheme, or undergo a PVG Scheme update check prior to a formal offer being made by West Dunbartonshire Council.

Responsibilities

The employment for which you are applying is excepted from the provisions of section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975.

Applicants are, therefore, not statutorily entitled to withhold information about convictions which for other purposes are "spent" under the provisions of the Act.

In the event of employment any failure to disclose such convictions could result in dismissal or disciplinary action.

The Individual

WDC was voted one of the top ten flexible employers and prides itself in providing flexible working to support work life balance. In addition to this there are also additional benefits:

• Access to the Local Government pension scheme (LGPS) with an employer’s contribution of at least 19.3% and all associated benefits
• A minimum of 25 days annual leave, increasing a day each year up to 35 days as well as 8 fixed public holidays each year
• Access to employee wellbeing supports including occupational health & counselling if ever you need help and support

Now that you have read the role and what we have to offer, we would love to hear from you.

For information about West Dunbartonshire Council please click on the following link and see why we are an employer of choice:

About Us

More information on the benefits of working within West Dunbartonshire Council, can be found using the following link: