Administrator - DGA13687

Dumfries and Galloway Council; Dumfries; On-site; GBP 17,000 - 19,000; Part time

Benefits offered by this job

Bespoke Vivup discounts

Job summary

Dumfries and Galloway Council is seeking a clerical and administrative support worker to oversee and improve the provision of services within the Vulnerable Person’s Hub. The role is 18 hours per week, fixed-term for six months, and may be suitable for secondment with line-manager agreement.

The successful candidate will have office experience, good organisational and interpersonal skills, and be confident with IT systems.

Qualifications

• Educated to credit standard grade/SVQ Level 3 or equivalent in a related subject.
• Experience of working in an office environment.
• Experience of supervising staff would be an advantage but not essential; training and support will be provided.
• Good organisational and interpersonal skills; knowledge of computer-based information systems is essential.

Responsibilities

• Oversee and support the provision of an efficient and effective clerical and administrative service within the Council’s Vulnerable Person’s Hub in a wide range of settings.
• Prioritise own workload and oversee the work of team members; meet and monitor deadlines.
• Deal professionally and sensitively with other organisations and the wider public; maintain discretion and confidentiality.
• Be a good team player; motivated, adaptable and able to work with line managers as required.

Skills

Organisational skills

Interpersonal skills

Discretion

Confidentiality

Education

SVQ Level 3 / Standard Grade equivalent

Tools

IT systems

Job description

You will work 18 hours per week, over 52.14 weeks per year. This position is fixed term for 6 months. This post may be suitable for secondment. Agreement from your line manager must be sought before applying for this post.

The successful applicant will oversee and support the overall provision of an efficient and effective clerical and administrative support service within the Council’s Vulnerable Person’s Hub, in a wide range of settings to meet the needs of the service.

You must be educated to credit standard grade/SVQ Level 3 or equivalent in a related subject and have experience of working in an office environment. Experience of supervising staff would be an advantage but not essential, as training and support will be provided. Good organisational and interpersonal skills, along with knowledge of computer-based information systems, are essential.

This postholder will be a good team player, motivated and adaptable and experienced in working to, meeting and monitoring deadlines. They will be able to prioritise their own workload and oversee the work of team members, as well as be able to deal professionally and sensitively with other organisations and the wider public. The successful candidate must be courteous and polite, and aware of, and able to maintain, discretion and confidentiality.

Here at Dumfries and Galloway Council we are committed to equality, diversity and equal opportunity with our values, which include treating everyone with dignity, fairness and respect, driving us to tackle inequality. We are looking for people that can bring different perspectives and experiences and especially welcome applications from those who are underrepresented in our organisation.

With an exciting benefits package, working for Dumfries and Galloway Council supports you to invest in your own health and wellbeing. Employees have access to our bespoke Vivup platform with over 800 discounts on everyday essentials from top UK retailers, restaurants, utility providers and more. Employees also get access to membership of

The Local Government Pension Scheme (Scotland) exclusive discounts from local businesses, a Cycle-to-Work scheme, financial support from My Money Matters, and guidance from our trained Wellbeing Champions.

This post is subject to a Baseline Personnel Security Standards check, and this includes candidate vetting through Disclosure Scotland.

For further information please contact: Joan Nicholson on 07880 277622 or Caron Kennedy-Stewart on 07776 570670.