Administrative Assistant - Clober Primary - EAD10065

East Dunbartonshire Council; Milngavie; On-site; GBP 69,000 - 96,000; Part time

Job summary

East Dunbartonshire Council is seeking an Administrative Assistant to support operations at Clober Primary School in Milngavie. The role is part-time, 5 hours per week on Fridays, with duties including reception, word processing and pupil/staff records management, and requires good IT skills and team collaboration.

You will be working within a school environment and may be required to complete PVG/Disclosure checks where applicable. Salary for part-time and term-time hours is pro-rated.

Qualifications

• Experience working in an office environment.
• Good IT skills required.

Responsibilities

• Provide administrative support at Clober Primary School.
• Supervise clerical staff and manage school records.
• Handle telephone, reception and reprographics duties.
• Distribute mail and respond to pupil enquiries.
• Attend to welfare needs of pupils.

Skills

Office IT skills

Team player

Reception duties

Job description

Administrative Assistant - Clober Primary - EAD10065

This post is only available to all permanent and temporary employees and agency workers currently on assignment within East Dunbartonshire Council.

Salary will be pro-rated for part-time & term-time hours.

Work pattern - 5 hours per week on a Friday.

Based at Clober Primary School, you will provide administrative support within the school.

Duties will include supervision of clerical staff, word processing, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

PVG/Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria.

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment. Successful candidates who withdraw their application after the check process has started will be invoiced for the cost of the check.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.


• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.


• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.


• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.


• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.


• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)


• We will advise you of meeting the criteria for interview normally within 3 weeks.


• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.