Clerical Assistant - Lennoxtown Primary - EAD10023

East Dunbartonshire Council; Lennoxtown; On-site; GBP 14,000 - 17,000; Part time

Job summary

East Dunbartonshire Council is seeking a part-time clerical assistant based at Lennoxtown Primary School to provide general office support. Responsibilities include word processing, maintaining pupil and staff records, telephone and reception duties, reprographics, mail distribution and handling pupil inquiries.

Candidates should have experience in an office environment and strong IT skills; familiarity with Seemis Click & Go, Word and Excel at an advanced level is desirable.

Qualifications

• Experience in an office environment.
• Advanced Word and Excel skills desirable.
• Ability to work in a team and handle a variety of tasks.

Responsibilities

• Word processing and maintaining school records for pupils and staff.
• Telephone, reception and reprographics duties.
• Distribution of mail and handling pupil enquiries.
• Support welfare needs of pupils.
• Work as part of a school administration team.

Skills

Word processing

IT skills

Teamwork

Tools

Seemis Click & Go

Microsoft Word

Microsoft Excel

Job description

Job Summary

Please note that salary will be pro-rated for part-time & term-time hours.

Based at Lennoxtown Primary School you will provide clerical support within the school on a part time basis.

Duties will include word processing, tasks associated with the maintenance of all school records in relation to pupils and staff; telephone, reception, and reprographics duties; distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential. Experience of using Seemis Click & Go and the ability to use Word and Excel to an advanced level are desirable. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

PVG/Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate's first salary payment. Successful candidates who withdraw their application after the check process has started will be invoiced for the cost of the check.

In specific circumstances the payment could be deducted in instalments from an employee's wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee's final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

Individuals will be treated in a polite, friendly and welcoming manner.

Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

We will advise you of meeting the criteria for interview normally within 3 weeks.

We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible

Websites

www.eastdunbarton.gov.uk

www.lennoxtown.e-dunbarton.sch.uk