Catering & Conference Admin Assistant - Part Time

Allen Associates; England; On-site; GBP 25,000 - 31,000; Part time

Benefits offered by this job

Holiday entitlement

Training & development

Sick pay scheme

Employee assistance programme

Flexible working hours

Job summary

Allen Associates is recruiting for a Catering & Conference Office Assistant (Part Time) to join a college in the United Kingdom. The role provides high-quality administrative support to the catering and conference services team, handling bookings, inquiries, and event setup across on-site spaces.

You will use conference management software, communicate professionally with colleagues and external guests, and help coordinate accommodation and data protection compliance.

Qualifications

• Proficiency in MS Office, especially Word and Excel.
• Experience in customer service and handling bookings, preferably in hospitality or conference settings.
• Strong organisational skills with attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with data protection policies.

Responsibilities

• Provide high-quality administrative support within catering and conference services.
• Manage bookings and inquiries using conference management software and maintain records.
• Correspond with college members, clients, and conference guests via email, phone, and in person.
• Assist with setting up facilities and equipment for meetings and events on-site.
• Coordinate accommodation services for visiting guests and attendees.
• Follow data protection, equality, and diversity guidelines when handling confidential information.
• Flexibly work additional hours during busy periods, such as summer conferences.

Skills

MS Office

Customer service

Organisational skills

Communication

Data protection

Booking systems

Tools

Conference software (Accurate Solutions Conference Modules)

Job description

Allen Associates is recruiting for a Catering & Conference Office Assistant (Part Time) to join a college in the United Kingdom. The role provides high-quality administrative support to the catering and conference services team, handling bookings, inquiries, and event setup across on-site spaces.

You will use conference management software, communicate professionally with colleagues and external guests, and help coordinate accommodation and data protection compliance.