Campus Reception & Admin Coordinator

UPP; Nottingham; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Life insurance

Pension

Training

Volunteering days (2)

Cycle to work

Store discounts

Retail discounts

Gym discounts

25 days holiday

Bank holidays

Job summary

UPP is seeking a Receptionist to join our team at Nottingham University on a permanent, full-time basis. You will front the house, manage the reception desk, switchboard, and monitoring system, and support with admin, visitor records, and contractor coordination.

You will liaise with university staff, residents and suppliers; assist with procurement, maintain records, and oversee out-of-hours access. A proactive, team-focused approach is essential.

Qualifications

• Experience in a reception or front of house role.
• Strong communication and administrative skills.
• Comfortable with databases and spreadsheets.

Responsibilities

• Provide an excellent front of house reception service and manage the reception desk, switchboard and computerised system.
• Record visitors and contractors and issue keys as required; support office teams with admin tasks.
• Coordinate on-site activities with managers and prepare regular reporting.
• Liaise with university client, sub-contractors, UPP staff and residents on queries.
• Assist in procurement via purchase system, issue purchase orders and process invoices.
• Maintain technical and statutory records on site and monitor access outside hours.
• Operate a property management database to track planned and reactive maintenance.

Skills

Reception

Customer service

Communication

Administration

Job description

UPP is seeking a Receptionist to join our team at Nottingham University on a permanent, full-time basis. You will front the house, manage the reception desk, switchboard, and monitoring system, and support with admin, visitor records, and contractor coordination.

You will liaise with university staff, residents and suppliers; assist with procurement, maintain records, and oversee out-of-hours access. A proactive, team-focused approach is essential.