Buying Administrator

drnewitt.vincere.io; Tonbridge; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Competitive base salary £30,000

33 days holiday allowance

Company pension

Free on-site parking

Employee Assistance Programme

Life Assurance

Cycle2Work scheme

Job summary

drnewitt.vincere.io is recruiting a Buying Administrator / Procurement Assistant based near Tonbridge, Kent. Aiming to join a major UK fresh produce and FMCG supplier, you will work alongside Buying Managers to support procurement operations and commercial activity.

The role offers a £30,000 base salary plus benefits with standard 40-hour weeks, Monday to Friday. The company emphasises growth, learning opportunities, and comprehensive pension options in a busy procurement environment.

Qualifications

• Strong working knowledge of Microsoft Office with intermediate Excel skills.
• High attention to detail with data entry accuracy.
• Clear written and spoken English for cross-team communication.

Responsibilities

• Create accurate Purchase Orders and maintain consignment details.
• Collate and review supplier paperwork and amend inbound delivery logs.
• Track ETAs and communicate updates with freight forwarders and internal teams.
• Update estimated costs and support grower cash flow management.

Skills

Microsoft Office

Excel

Data entry

Communication

SAP

Tools

SAP

Job description

Buying Administrator / Procurement Assistant

Location: Nr Tonbridge, Kent

£30,000 + Benefits

About the Business

We are recruiting on behalf of a major UK fresh produce and FMCG supplier delivering year-round products to major retail, wholesale, and foodservice clients. Working directly alongside experienced Buying Managers, this role offers an ideal introduction into fresh produce procurement and commercial operations.

Key Responsibilities

• Create accurate Purchase Orders and maintain consignment details within internal systems.
• Collate and review supplier paperwork, amending inbound delivery logs as needed.
• Track Estimated Times of Arrival (ETAs) and communicate updates with freight forwarders and internal teams.
• Update estimated costs and set up system advances to support grower cash flow management.

Key Requirements

• Strong working knowledge of Microsoft Office, including intermediate Excel skills (ability to use basic formulas).
• High attention to detail with excellent data entry skills.
• Clear written/spoken English with the confidence to communicate across teams and challenge where necessary.
• Experience with SAP or similar ERP systems is advantageous but not essential.
• An FMCG, food manufacturing, or fresh produce background is desirable.

Package & Benefits

• Competitive base salary of £30,000
• 33 days holiday allowance (6.6 weeks)
• Company pension scheme and optional share scheme
• Free on-site parking
• Employee Assistance Programme, Medicash, and Life Assurance / Death in Service benefit
• Cycle2Work scheme and ongoing learning & development opportunities

Permanent Position - Permanent (Monday - Friday, 8:00 AM - 5:00 PM / 40 hours per week)