Buying Administrator

ARV Solutions Contracts; Baginton; On-site; GBP 26,000 - 28,000; Full time

Job summary

ARV Solutions Contracts in Coventry is seeking a Buying Administrator to support procurement activities and maintain stock levels across the manufacturing operation. Reporting to the Procurement Manager, the role focuses on timely purchasing of goods, supplier liaison, stock monitoring and issue resolution.

The position suits an organized, proactive individual with strong administration and relationship-building skills, balancing purchasing with stock control and supplier coordination.

Qualifications

• Experience in purchasing, procurement or stock control administration.
• Strong administrative and organisational skills.
• Experience raising purchase orders and supplier communications.
• Ability to monitor stock levels and maintain records.
• Proficient Excel skills and problem-solving abilities.
• Effective communication with internal and external stakeholders.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Process purchase requests and raise purchase orders.
• Source and liaise with suppliers to meet specifications.
• Select suppliers and manage purchasing through to completion.
• Build and maintain relationships with suppliers and stakeholders.
• Resolve supplier and invoice-related issues promptly.
• Monitor stock levels of stationery, PPE, and consumables.
• Conduct regular stock checks using forecasts and records.
• Support invoice query resolution and maintain purchasing records.

Skills

Stock control

Supplier management

Purchasing

Excel

Administration

Communication

Forecasting

Multitasking

Tools

Microsoft Excel

Job description

Job Title: Buying Administrator

Location: Coventry

Salary: £25,500 - £28,000

A Buying Administrator is required to support procurement activities and help ensure appropriate stock levels are maintained across the company's manufacturing operation. Reporting to the Procurement Manager, the role is focused on the timely purchasing of goods, supplier management, stock monitoring, and resolving procurement-related issues. This position would suit an organised and proactive individual with strong administrative and relationship-building skills who enjoys balancing purchasing responsibilities with stock control and supplier coordination.

As Buying Administrator You Will

• Process purchase requests through the purchasing system and raise purchase orders as required.
• Source and liaise with suppliers, ensuring products meet required specifications.
• Select appropriate suppliers and manage the purchasing process through to completion.
• Build and maintain positive relationships with suppliers and internal stakeholders.
• Resolve supplier and customer-related issues in a professional and timely manner.
• Monitor stock levels of stationery, PPE, factory consumables, cleaning products, and welfare supplies.
• Conduct regular stock checks and utilise forecasts and stock management records to identify future requirements.
• Support the resolution of invoice queries and maintain accurate purchasing records.

Experience Required

• Previous experience in a purchasing, procurement, buying, or stock control administration role.
• Strong administrative and organisational skills.
• Experience raising purchase orders and managing supplier communications.
• Ability to monitor stock levels and maintain accurate records.
• Good working knowledge of Microsoft Excel.
• Strong problem-solving skills with the ability to resolve supplier and invoice queries.
• Effective communication skills for working with internal and external stakeholders.
• Ability to manage multiple priorities and maintain attention to detail.

Desirable

• Experience within a manufacturing, production, logistics, or industrial environment.
• Knowledge of inventory management processes and stock forecasting.
• Experience using purchasing or procurement software systems.
• Understanding of PPE, consumables, or operational inventory purchasing.

Additional Information

Reports to the Procurement Manager.

Works closely with Stock Control, Finance, Logistics, and purchasing system users.

Daily monitoring of stock levels within production and yard areas.

Responsible for maintaining excellent supplier and stakeholder relationships.

Involvement in housekeeping activities to maintain a clean and safe office and yard environment.

Key Skills Required: Purchasing, Procurement, Stock Control, Supplier Management, Inventory Management, Purchase Orders, Excel, Forecasting, Administration, Problem Solving

This employer is committed to equality of opportunity and welcomes applications from all suitably qualified individuals regardless of protected characteristics.