Buying Admin Assistant | Lookfantastic

Thg Plc; Manchester; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

25 days annual leave

On-site gym

Staff discount on THG brands

Bus pass subsidy to ICON office

Job summary

THG Beauty is hiring a Buying Assistant to join the Lookfantastic Buying team. You will coordinate product creation from start to live and maintain SKUs thereafter.

There are clear opportunities to progress within our Lookfantastic Buying structure, and we are seeking ambitious, detail-focused individuals who are truly beauty obsessed! As a Buying Assistant, you will support cross-team collaboration with Merch & Marketing to ensure seamless product launches and accurate supplier data, while

Qualifications

• High attention to detail and accuracy are paramount.
• Ability to prioritise in a fast-paced online retail environment.
• Strong organisational skills and ability to work autonomously.
• Proactive approach to managing own workload.
• Excellent communication with internal teams and brands.

Responsibilities

• Accurately manage the critical path, update changes promptly to meet deadlines.
• Source compliance details from brands and manage product data.
• Collaborate with Merch & Marketing to ensure smooth product launches.
• Coordinate with THG Beauty on shared brand processes.
• Manage funding forms to support business needs.
• Assist accounts in resolving discrepancies.
• Maintain the supplier contact list.
• Monitor competitor activity, pricing, and promotions weekly.
• Act as a bridge between Customer Service and brands for queries.
• Request and verify product information within set timeframes.
• Coordinate sample management with warehouse for discrepancies.
• Handle general admin tasks and adapt to ad-hoc needs.

Skills

Attention to detail

Highly organised

Proactive workload management

Excellent communicator

E-commerce experience

Team collaboration

Customer focus

Job description

We are THG, a global ecommerce group on a mission to be the global online leader in beauty and sports nutrition.

Our portfolio of leading retailers and brands such as LOOKFANTASTIC, Myprotein, ESPA, Perricone MD, and Cult Beauty form our two core businesses: THG Beauty and THG Nutrition.

From Manchester to New York, we’re powered by a team of over 2500 people who work together, lead by example, and think BIG.

With us, you’ll go further, faster. What are you waiting for?

Life at THG Beauty

We know that beauty isn’t one-size-fits-all. Our portfolio of leading retailers and iconic beauty brands caters to everyone, everywhere, empowering customers all over the world to look and feel fantastic.

By combining our portfolio of owned brands inclusive of ESPA, Ameliorate and Christophe Robin,with a marketplace for over 1,300 third-party beauty brands through online retail sites LOOKFANTASTIC, Cult Beauty, and Dermstore, THG Beauty's ambition is to be the global digital partner of choice across the beauty industry, supporting the channel shift to online.

THG Beauty’s breadth of relationships is unique to the beauty market; it engages with brands as a retailer, a brand owner, and a product developer and manufacturer, making it the industry’s digital strategic leader.

Why be a Buying Assistant at Lookfantastic?

We are looking for an Admin Assistant to join our Buying team working across a range of buying admin duties. Responsible for co-ordinating and overseeing the accurate creation of products from the start to going live and all maintenance of the sku thereafter. There are endless opportunities to progress your career within our Lookfantastic Buying structure, so we're looking for ambitious, driven individuals who are truly Beauty obsessed!

As a Buying Assistant, you will:

• Accurately manage the critical path, amending and communicating any changes in a timely fashion to meet deadlines
• Source compliance details from brands and manage the CPNPs of new and existing products on site.
• Working closely across teams within CB such as Merch & marketing to ensure a seamless process when launching products and brands, communicating changes
• Working Closely across THG beauty on shared brands processes.
• Managing funding forms to achieve accurate support for the business
• Aid the accounts department in solving discrepancies.
• Coordinate and maintain the company supplier contact list.
• Keep abreast of competitor activity, pricing, promotions and assortment with a weekly comp shop.
• Acting as a bridge between Customer Service and the brands on ad-hoc queries
• Requesting and checking product information from brands within the expected time frame.
• Sample management Liaising with the warehouse on discrepancies and information.
• General Admin responsibilities, as an agile team it is essential you are able to action ad-hoc tasks and demonstrate effective workload management

What skills and experience do I need for this role?

• Have a high attention to detail and level of accuracy. This is paramount.
• Online retailing is a fast-paced working environment so possessing the ability to prioritise and re-prioritise will be the key to success in this role.
• Be very organised. Be able to work as part of a team as well as work autonomously.
• Proactive approach to managing own workload.
• Uses initiative to solve problems
• Organised and detail conscious
• Keen and enthusiastic with a desire to take on new responsibilities and progress within the company.
• A strong commercial and customer focus.
• An excellent communicator both internally and externally.
• Beauty retail experience.
• Experience of working in an E-commerce environment.

What’s in it for me?

• Access bespoke development programmes that have been designed and developed by our in-house L&D team.
• Continued development through our upskilling programme that is delivered in partnership with an industry-leading training provider.

Enhanced Leave

• 25 days annual leave plus bank holidays.
• Don’t want to work on your birthday? We don’t either! Enjoy your day off on us!
• Enhanced maternity and paternity pay, depending on length of service.
• Up to 10 days compassionate leave.
• Buy back up to 3 days each year.
• Access face-to-face and virtual appointments with our in-house GP.
  
• Access our 247 Employee Assistance Programme (EAP) which is provided by Bupa.
• State-of-the-art on-site gym.
• Access to our on-site physio.

Other Perks

• Save up to 12% on the cost of personal tech through our salary sacrifice scheme.
• Subsidised bus pass from Manchester City Centre to our ICON office.
• Up to 50% staff discount on THG brands.
• On-site staff shop.
  
• Know someone who would be perfect for THG? Refer them and get up to £1000 when they pass their probation.
• Anniversary gifts when you hit 5 and 10 years of service.

THG is proud to be a Disability Confident Committed employer. If you are invited to interview, please let us know if there are any reasonable adjustments we can make to the recruitment process that will enable you to perform to the best of your ability.

THG is committed to creating a diverse & inclusive environment and hence welcomes applications from all sections of the community.

Because of the high volumes of applications our opportunities attract, it sometimes takes us time to review and consider them all. We endeavour to respond to every application we receive within 14 days. If you haven't heard from us within that time frame or should you have any specific questions about this or other applications for positions at THG please contact one of our Talent team to discuss further.