Buying Admin Assistant - Clothing

THE WHITE COMPANY; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player seeks a detail-oriented individual to support the Buying team in product management and supplier liaison. This role involves maintaining product data, managing samples, and providing analytical support to enhance commercial awareness. The company offers a vibrant work environment with a commitment to diversity and inclusion, competitive salaries, and a range of attractive perks, including discounts and holiday entitlements. If you thrive in a dynamic setting and have a passion for product management, this opportunity could be your next career step.

Benefits

Up to 50% discount

Holiday entitlement starting at 23 days

Group Personal Pension scheme

Discretionary bonus scheme

Daily fruit basket

Option to work from home on Mondays and Fridays

Social events

Volunteer Day

Life Assurance

Structured development support

Qualifications

• Proficiency in Excel, Word, and Outlook is essential.
• A relevant Business or Textile degree is desirable.

Responsibilities

• Assist the Buying team with sample management and product data.
• Maintain product information and manage supplier liaison.
• Provide analytical support and improve commercial understanding.

Skills

Excel

Word

Outlook

Analytical Skills

Education

Business Degree

Textile Degree

Tools

Dynamics

Job description

Our Role

To assist the Buying team in all aspects, with particular focus on sample management, product data management, supplier liaison, and general administration.

What you'll be doing

Product management

• Ensure all product line lists are accurately set up and maintained on the system in line with departmental deadlines.
• Maintain core product information and attributes such as price, quantity, delivery date, freight details, theme, currency assumptions, and supplier.
• Manage product setup and new season product data on Dynamics.
• Assist with order setup during peak times.
• Understand and maintain critical path assumptions and key dates.
• Organize and manage receipt of samples, ensuring they are available and correctly labelled.

Supplier Liaison

• Support QA in sealing sample progress, chasing results, and filing.
• Keep supplier details up to date and log performance issues.
• Prepare product brief sheets and chase suppliers as needed.
• Coordinate the development and arrival of samples and information for selection meetings.

Commercial Awareness

• Develop understanding of weekly pack and sales reports to identify trading risks and opportunities.
• Undertake store visits at least every three months.
• Meet with suppliers to improve knowledge of the business.
• Conduct regular competitor visits and provide feedback on product development opportunities.
• Understand critical dates and deadlines in planning and trading.
• Deliver excellent customer service standards.
• Understand key sales, profit, and margin drivers and their impact.

Analytical Support

• Provide ad-hoc analysis to support performance reviews and improve commercial understanding.
• Maintain thorough knowledge of the Dynamics system and assist in its upkeep.
• Keep accurate and organized filing systems.

Training and Development

• Implement improvements to working practices and systems where appropriate.
• Participate actively in team activities and training.
• Assist in training new Business Analysts.
• Ensure product communication to stores, web team, and call centre, and identify opportunities to improve sales.

The skills & experience you’ll need

• Proficiency in Excel, Word, and Outlook.
• A relevant Business or Textile degree is desirable.

What we’ll offer you

At The White Company, we value our employees and reward their dedication with competitive salaries and benefits.

• Up to 50% discount and access to Sample Sales
• Holiday entitlement starting at 23 days, rising to 25 with service
• Holiday Buy scheme for up to 5 days
• Group Personal Pension scheme
• Discretionary bonus scheme
• Perkplace Benefits Platform
• Wagestream Money Management app
• Structured development support
• Life Assurance

Additional Benefits

• Daily fruit basket, tea, and coffee
• Option to work from home on Mondays and Fridays
• Social events, Christmas party, Seasonal Sample Sales
• Volunteer Day with a charity of your choice
• Great location near transport links and amenities

Our Commitment to Diversity, Inclusion, and Sustainability

We are dedicated to creating an inclusive culture that celebrates diversity and fosters a sense of belonging. Our policies and practices reflect this commitment, starting from recruitment through to daily operations. Join us on our journey to build a sustainable legacy for future generations.