Buying Admin Assistant - 6 Month Maternity Cover

BODEN; Greater London; On-site; GBP 22,000 - 26,000; Full time

Job summary

Boden is hiring a Buying Admin Assistant in London to support product development from samples to delivery. You will liaise with suppliers, manage samples, track critical paths, and keep PLM data accurate to ensure on-time delivery to Boden's high standards.

The role is a 6-month maternity cover, offering exposure to the full buying process within a creative, collaborative team and a hands-on environment.

Qualifications

• A genuine interest in fashion, product development, and buying.
• Strong attention to detail and a creative eye.
• Confident using Excel and Microsoft Office.
• Organised, adaptable, and able to juggle multiple priorities.

Responsibilities

• Product Development: Support the creation of Womenswear ranges with internal teams and suppliers.
• Notify suppliers when development BOMs are created on PLM and ready for sampling.
• Own and update the department critical path to meet milestones and keep deliveries on track.
• Communicate lap dip, trim, and bulk approvals within timelines and flag concerns early.
• Coordinate samples for fittings, shoots and trade meetings ensuring on-time arrival and presentation.
• Order and deliver Photo, TOP, and Press samples working with Technical and Production teams.
• Maintain PLM data accurately and assist with order confirmations and production BOMs.
• Keep approvals and development files organised and up to date.

Skills

Attention to detail

Organised & adaptable

Communication skills

Team collaboration

Enthusiasm & curiosity

Tools

Excel

Microsoft Office

Job description

Overview

At Boden, our Buying Admin Assistants play a key role in bringing our beautiful collections to life. Reporting into the Buyer, you'll provide vital support across all stages of product development - from first samples to final delivery. You'll manage samples, liaise with suppliers, track critical paths, and keep our systems running smoothly to ensure everything arrives on time and to the high standards we're known for.

If you're organised, proactive, and have a real passion for product, this is an exciting opportunity to learn the full buying process within a creative and collaborative team.

Please note this role is for a 6 Month Maternity Cover Interim role, and will finish at the beginning of April 2027.

What You Will Do

• Product Development: Support the creation of our Womenswear ranges, working closely with internal teams and suppliers to bring each design to life.
• Notify suppliers when development BOMs are created on PLM and ready for sampling.
• Critical Path Management: Own and update the department critical path, ensuring key milestones are met and deliveries stay on track through weekly team and supplier meetings.
• Communicate lap dip, trim, and bulk approvals in line with timelines, flagging any concerns early and proposing solutions.
• Sample Management: Coordinate samples for fittings, shoots, and trade meetings, making sure everything arrives on time and is beautifully presented.
• Work with Technical and Production teams to ensure Photo, TOP, and Press samples are ordered and delivered for shoots.
• Systems & Administration: Maintain PLM data accurately and assist with order confirmations and production BOMs.
• Keep our approvals and development files organised and up to date.

What We Are Looking For

• A genuine interest in fashion, product development, and buying.
• Strong attention to detail and a creative eye.
• Confident using Excel and Microsoft Office.
• Organised, adaptable, and able to juggle multiple priorities.
• Great communication skills and a collaborative approach.
• Some administrative or retail experience is beneficial but not essential - enthusiasm and curiosity go a long way!