Buying Admin Assistant - 6 Month Maternity Cover

J.P. Boden & Co. Limited; Greater London; Hybrid; GBP 21,000 - 26,000; Full time

Job summary

Boden House, London, UK, is seeking a Buying Admin Assistant for a 6-month maternity cover to support the buying team from first samples to final delivery. You will manage samples, liaise with suppliers, track critical paths, and keep PLM data up to date.

This role requires strong organisational skills, attention to detail, and confidence with Excel and Microsoft Office. A passion for fashion and collaborative teamwork will help you succeed in this creative environment.

Qualifications

• A genuine interest in fashion, product development, and buying.
• Strong attention to detail and a creative eye.
• Confident using Excel and Microsoft Office.
• Organised, adaptable, and able to juggle multiple priorities.
• Great communication skills and a collaborative approach.
• Some administrative or retail experience is beneficial but not essential — enthusiasm and curiosity go a long way!

Responsibilities

• Product Development: Support the creation of our Womenswear ranges, working closely with internal teams and suppliers to bring each design to life.
• Notify suppliers when development BOMs are created on PLM and ready for sampling.
• Critical Path Management: Own and update the department critical path, ensuring key milestones are met and deliveries stay on track through weekly team and supplier meetings.
• Communicate lap dip, trim, and bulk approvals in line with timelines, flagging any concerns early and proposing solutions.
• Sample Management: Coordinate samples for fittings, shoots, and trade meetings, making sure everything arrives on time and is beautifully presented.
• Work with Technical and Production teams to ensure Photo, TOP, and Press samples are ordered and delivered for shoots.
• Systems & Administration: Maintain PLM data accurately and assist with order confirmations and production BOMs.
• Keep our approvals and development files organised and up to date.

Skills

Organised

Attention to detail

Excel

Microsoft Office

Communication skills

Team collaboration

Fashion interest

Tools

Excel

Microsoft Office

Job description

## Buying Admin Assistant - 6 Month Maternity CoverApply: Boden House, London, UK: Full time: Posted Today: R2213**Overview**At Boden, our Buying Admin Assistants play a key role in bringing our beautiful collections to life. Reporting into the Buyer, you’ll provide vital support across all stages of product development — from first samples to final delivery. You’ll manage samples, liaise with suppliers, track critical paths, and keep our systems running smoothly to ensure everything arrives on time and to the high standards we’re known for. If you’re organised, proactive, and have a real passion for product, this is an exciting opportunity to learn the full buying process within a creative and collaborative team. Please note this role is for a **6 Month Maternity Cover Interim role,** and will finish at the beginning of April 2027 **What You Will Do*** Product Development: Support the creation of our Womenswear ranges, working closely with internal teams and suppliers to bring each design to life.* Notify suppliers when development BOMs are created on PLM and ready for sampling.* Critical Path Management: Own and update the department critical path, ensuring key milestones are met and deliveries stay on track through weekly team and supplier meetings.* Communicate lap dip, trim, and bulk approvals in line with timelines, flagging any concerns early and proposing solutions.* Sample Management: Coordinate samples for fittings, shoots, and trade meetings, making sure everything arrives on time and is beautifully presented.* Work with Technical and Production teams to ensure Photo, TOP, and Press samples are ordered and delivered for shoots.* Systems & Administration: Maintain PLM data accurately and assist with order confirmations and production BOMs.* Keep our approvals and development files organised and up to date. **What We Are Looking For*** A genuine interest in fashion, product development, and buying.* Strong attention to detail and a creative eye.* Confident using Excel and Microsoft Office.* Organised, adaptable, and able to juggle multiple priorities.* Great communication skills and a collaborative approach.* Some administrative or retail experience is beneficial but not essential — enthusiasm and curiosity go a long way!