Business Unit Administrator

Navantia Uk; Belfast City District; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Company pension

31 days holiday

Life assurance

Health Care Cash Plan

Job summary

Navantia Uk is seeking an Administrative Support role to assist the operations team with payroll processing, data management, and general office tasks in Belfast area.

You will manage time recording data, process timesheets, and maintain employee records, holidays, absences, and training records. The role also involves printing Work Orders and drawings while upholding confidentiality and data protection standards.

Qualifications

• Previous administration experience in a busy office environment.
• Strong data entry skills with excellent attention to detail.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Good numerical skills and ability to work accurately with figures.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.

Responsibilities

• Accurately enter and maintain employee time recording data within spreadsheets.
• Process timesheets, attendance records, overtime, holidays, sickness, and other payroll-related information.
• Verify payroll data for accuracy and resolve discrepancies before payroll submission deadlines.
• Maintain employee records in line with company procedures and data protection requirements.
• Support operational teams with general administrative duties, including data entry, document control, and filing.
• Assist with onboarding administration, including setting up new employee records.
• Maintain Employee Holiday and Absence records.
• Maintain Employee Training records & Organise training sessions.
• Print Work Orders and Drawings.
• Ensure confidentiality of employee, and company information at all times.
• Carry out any other administrative duties as reasonably required.

Skills

Data entry

Attention to detail

Excel

Word

Outlook

Organisational skills

Communication skills

Time management

Numerical skills

Payroll knowledge

Tools

SAP PP

Job description

Job Description

Purpose of the Role: To provide efficient administrative support to the operations team, ensuring accurate processing of operational records, payroll information, and employee data. The role also includes coordination of training records, as well as Work Order printing and general office organisation, and administration. The role supports day-to-day business activities through effective data management, reporting, and communication with employees and managers.

Key Responsibilities

• Accurately enter and maintain employee time recording data within spreadsheets
• Process timesheets, attendance records, overtime, holidays, sickness, and other payroll-related information.
• Verify payroll data for accuracy and resolve discrepancies before payroll submission deadlines.
• Maintain employee records in line with company procedures and data protection requirements.
• Support operational teams with general administrative duties, including data entry, document control, and filing.
• Assist with onboarding administration, including setting up new employee records.
• Maintain Employee Holiday and Absence records.
• Maintain Employee Training records & Organise training sessions
• Print Work Orders and Drawings
• Ensure confidentiality of employee, and company information at all times.
• Carry out any other administrative duties as reasonably required.

Qualifications

Essential

• Previous administration experience in a busy office environment.
• Strong data entry skills with excellent attention to detail.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Good numerical skills and ability to work accurately with figures.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.

Desirable

• Experience within an operations, logistics, facilities, or service-based environment.
• Experience working with payroll information, timesheets, or employee records.
• Experience with or knowledge of SAP PP would be highly desirable.

Personal Attributes

• Highly organised and methodical.
• Reliable and discreet when handling confidential information.
• Able to work independently and as part of a team.
• Flexible and capable of managing multiple priorities.
• Customer-focused with a proactive approach to problem solving.

Additional Information

Equal Opportunity: We are dedicated to fostering an inclusive and diverse workplace. To ensure equal opportunities for all candidates, we commit to a fair and unbiased recruitment process at every stage. This includes ensuring hiring managers are aware of legislation, providing reasonable accommodations for candidates with disabilities, and actively seeking to eliminate any form of discrimination based on race, gender, age, religion, sexual orientation, or any other protected characteristic. Our goal is to create a recruitment environment where every candidate feels valued and has an equal chance to succeed.

• Competitive base pay
• Company pension
• 31 days holiday
• Life assurance
• Health Care Cash Plan

***Please note as part of the onboarding process all candidates will need to complete BPSS security clearance***

We are an Opening Doors employer, committed to equal opportunity and an inclusive workplace. Our approach, shaped by our values of service, trust, excellence, agility, dedication, and you, we focus on removing barriers and recognising potential. We are committed to fairness at every stage, including providing reasonable adjustments and actively working to eliminate discrimination.

We believe talent is everywhere, and by widening access to opportunity and welcoming diverse experiences, we aim to create a workplace where every person feels valued and has an equal chance.