Business Support Specialist

Babcock Mission Critical Services España SA.; City of Westminster; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Business Support Specialist to provide essential administrative support to senior leadership. This dynamic role involves managing calendars, arranging intricate travel plans, and serving as a liaison across the organization. The ideal candidate will demonstrate strong communication skills, the ability to prioritize tasks effectively, and a commitment to excellence. With a hybrid working model, this position offers a perfect blend of office and remote work, allowing you to thrive in a supportive environment that values your contributions and promotes professional growth.

Benefits

Matched contribution pension scheme

Access to Digital GP

Employee share scheme

Holiday Trading

‘Be Kind Day’ for volunteering

Professional development opportunities

Qualifications

• Proven success in a similar role with a commitment to excellence.
• Ability to handle sensitive information and prioritize tasks effectively.

Responsibilities

• Provide administrative support to SLT members including managing calendars.
• Arrange complex travel plans and compile documents for meetings.

Skills

Administrative Support

Communication Skills

Time Management

Judgement Skills

Job description

Business Support Specialist

Location: Westminster, London, GB, W1U 1QX

Onsite or Hybrid: Hybrid

Job Title: Business Support Specialist
Location: London + Hybrid Working Arrangements
Compensation: Competitive Salary + Benefits
Role Type: Full time / 52 Week Fixed Term Contract
Role ID: SF63797

At Babcock we’re working to create a safe and secure world, together, and if you join us, you can play your part as a Business Support Specialist at our Wigmore Street site in London.

The Role
As a Business Support Specialist, you’ll have a role that’s out of the ordinary. Reporting to the Office / Business Support Manager, the post holder provides day to day administrative and business support to a defined group of SLT members based at our Head Office at Wigmore Street on approximately 1:5 subject to relationship basis.

Day-to-day, you’ll complete a variety of administrative tasks for SLT members including managing an extremely active calendar of appointments; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings:

• Successfully completes critical aspects of activity independently and with a hands-on approach.
• Prioritises conflicting needs; handling matters expeditiously, proactively and following-through on projects to successful completion, often with deadline pressures.
• Conserve SLT time by reading, researching, collecting, and analysing information, as needed, in advance.
• Complete ad-hoc activity as assigned.
• Serve as the SLT administrative liaison for colleagues across Babcock Group.

This role is full time, 37.5 hours per week and provides hybrid working arrangements with 3 days in the office / onsite and 2 days working from home.

Essential Experience of the Business Support Specialist:

• Proven success in a similar role.
• Ability to decipher priorities and make sound judgement calls when needed.
• Commitment to excellence and performing duties at the highest level on a consistent basis.
• Excellent communicator with proven ability to interact with people of all levels in a confident and professional manner.
• Proven experience, ability, and temperament to work with sensitive information.

Qualifications for the Business Support Specialist:
We value difference and don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.

Security Clearance:
The successful candidate must be able to achieve and maintain Security Check (SC) security clearance for this role.

What we Offer:

• Matched contribution pension scheme, with life assurance
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
• Excellent development opportunities and benefits package including an employee assistance programme supporting physical, mental and financial wellbeing.

Babcock International:
For over a century Babcock has helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email [e-mail] with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.