Business Support Officer

James Paget University Hospitals NHS Foundation Trust; Great Yarmouth; On-site; GBP 26,000 - 32,000; Full time

Job summary

James Paget University Hospitals NHS Foundation Trust in Great Yarmouth seeks a dedicated administrator to create medical departmental rotas within the Division of Medicine, Diagnostics and Clinical Support Services. The role involves close liaison with key stakeholders to support cost-efficient and compliant rotas for medical services.

The post holder will ensure appropriate internal locum cover, maintain rotas accurately, and communicate changes promptly to staff while adhering to the EWTD and

Qualifications

• Experience creating medical rotas and scheduling
• Excellent liaison with clinical staff and stakeholders
• Understanding of the European Working Time Directive (EWTD) and junior doctor terms and conditions

Responsibilities

• Create medical department rotas within the Division of Medicine, Diagnostics and Clinical Support Services
• Coordinate and liaise with senior/junior medical staff to plan rotas in advance
• Maintain accurate rotas and ensure timely circulation of changes to staff
• Monitor leave requests to support timely rota development
• Maintain up-to-date contact details for doctors on rotas and keep records of programmed activities
• Ensure compliance with 2016 Terms and Conditions for Junior Doctors and EWTD Regulations

Job description

The post holder will, in conjunction with the Business Support Manager, be responsible for the creation of medical departmental rotas within the Division of Medicine, Diagnostics and Clinical Support Services. This will involve close liaison with key stakeholders and understanding the demands and complexities of each service in order to support the provision of cost-efficient medical rotas.

• The post holder will play a pivotal role in ensuring appropriate internal locum cover and reducing the reliance on external medical agency usage.
• It will be an expectation of the role that the post holder will provide additional administrative duties for the Division on an ad hoc basis., Liaising with senior medical staff within the Trust and Division to plan rotas in advance, creating rotas and allocating the doctors to the appropriate slots to ensure all clinical areas have safe and efficient levels of medical cover.
• Ensuring rotas are maintained accurately and are consistently up to date.
• Liaising with junior and senior medical staff on a regular basis to facilitate the smooth and efficient running of all rotas.
• Liaising with Medical Staffing to be aware of the incoming junior medical staff which are rotating into the Division.
• Assessing leave requests to enable rotas to be developed in a timely way.
• Ensuring that contact details for each doctor taking part in the rotas are up to date and accurate.
• Keeping an overall record of all Junior Doctors and their programmed activities.
• Ensuring that the rotas and any subsequent changes remain compliant and that doctors do not breach the 2016 Terms and Conditions for Junior Doctors and European Working Time Directive Regulations.
• Ensuring rotas are circulated in a timely manner to key staff throughout the Trust with changes to any published rota being effectively communicated to the necessary staff.

We want to attract the best and brightest people to work with us and that means we will look after you from the moment you apply for a role at the Trust and throughout your career with us. Our staff are central to everything we do, and we believe that investing in you is crucial if we want to enable you to reach your full potential.