Business Support Executive

Digital Catapult; Belfast; Hybrid; GBP 25,000 - 45,000; Full time

Job summary

Join a forward-thinking organization as a Business Support Executive, where you will play a vital role in ensuring the smooth operation of the Digital Catapult Office in Belfast. This dynamic position involves a variety of tasks, from coordinating meetings and managing diaries to supporting the analysis of data for reporting purposes. You'll be the key point of contact for senior stakeholders, contributing to a collaborative environment that values diversity and inclusion. With a commitment to employee development and a vibrant workplace culture, this role offers the opportunity to make a significant impact while enjoying a range of benefits, including a generous holiday package and hybrid working options.

Benefits

25 days annual leave

Double-matched pension up to 10%

Gym Discounts

Life insurance 4x salary

Enhanced maternity and paternity leave

E-Vehicle Scheme

Free office snacks

Company social events

Investment in ongoing learning

Qualifications

• Experience in administrative or business support roles is essential.
• Strong organizational skills and proficiency in MS Office are required.

Responsibilities

• Coordinate meetings, prepare agendas, and take minutes.
• Provide administrative assistance to senior team members.

Skills

Administrative Support

Communication Skills

Data Analysis

Organizational Skills

Project Management

Education

Third level relevant business administration qualification

Tools

MS Office Suite

Project Management Systems

Job description

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Direct message the job poster from Digital Catapult

About Digital Catapult

Digital Catapult is a deep tech innovation organisation. We help businesses grow by applying deep tech, and we partner with government, industry and academia to find solutions that benefit the UK. Click here for further information on Digital Catapult and working for us.

Purpose of the role

As Business Support Executive, you will play a crucial role in supporting our Senior team by assisting with and managing daily activities to ensure the smooth operation of The Digital Catapult Office in Belfast and UK Digital Twin Centre. The role incorporates a wide range of tasks including coordination and administrative assistance. A high level of organisation, great communication skills and the ability to handle information and some complex tasks with professionalism are required. The Business Support Executive is expected to serve as a key point of contact between senior internal and external stakeholders. You will play an important role in ensuring the Digital Catapult Office and UK Digital Twin Centre day-to-day operations are well-organised and efficient.

Requirements

WHAT YOU'LL DO (Duties)

• Arrange and coordinate meetings, conferences, and video calls.
• Prepare meeting agendas, take meeting minutes, produce actions and follow up on action items.
• Ensure all necessary resources and materials are available for meetings including ordering catering for relevant meetings as and when required.
• Compile and support the analysis of data for research and reporting purposes.
• Draft and edit correspondence, reports, presentations, and other documents.
• Maintain and organise confidential files, records, and documents.
• Provide administrative assistance to the Director and DC Senior Team as required.
• Manage the diary and make travel arrangements for senior team members as necessary.
• Assist with preparation for and delivery of conferences and events.
• Research and book venues and event spaces for off-site meetings e.g. including external Board meetings.
• Meet and greet external clients.
• Assist with broader responsibilities of the Office of the SLT as time allows.

WHAT WE'RE LOOKING FOR (Experience)

• Previous experience in an administrative or business support role.
• Business Administration - planning, managing and coordinating activities of both individuals and teams.
• Business Intelligence - confident and capable with the creation of business reporting, analysis and data preparation.
• Familiar with assisting operational needs through management and governance processes.
• High level of competency using relevant IT systems including MS Office Suite.
• Experience of project management systems would be advantageous.
• Third level relevant business administration qualification (or equivalent experience).

Deadline for Applications: Monday 17th February @ 5pm

Commitment to Equality, Diversity and Inclusion

We recognise and value the advantages and opportunities that come with having people from diverse backgrounds working with us and it is our ambition to build an organisation which is representative and reflective of UK society. We are part of the Catapult network and we are actively committed to our Inclusivity in Innovation Charter.

We welcome applications from neurodivergent candidates, candidates from minority and underrepresented groups and from candidates with more or less experience, provided the requisite skills can be demonstrated.

As members of the Disability Confident Scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Please do speak with us about adjustments that could support you through our interview process.

Digital Catapult is an equal opportunities employer.

Benefits

• We are in the UK's Top 100 Best Workplaces and placed in the UK's Best Workplaces in Tech and Large Organisations.
• Digital Catapult is a Disability Confident Committed Level 1 Employer.
• Excellent holiday package: 25 days annual leave, Bank Holidays and 3 days between Christmas and New Year.
• Double-matched pension up to 10% of your salary.
• 4% of your salary to use towards selecting benefits that work for you, including health cash plan, Private Medical Insurance; buying holiday, topping up your pension.
• E-Vehicle Scheme; Cycle2Work; Tech Scheme; Gym Discounts; Give As you Earn; PerkPal.
• Life insurance 4x salary.
• Free to access EAP & Financial Wellbeing advice.
• Enhanced maternity and paternity leave.
• Hybrid working - with great offices to work from 2 days per week with some roles needing to be onsite more regularly to ensure the successful delivery of our work.
• Investment in your ongoing learning and development with us.
• Company social events throughout the year and free office snacks!

We have a vibrant and engaging culture where all voices are heard and a variety of employee-led affinity groups who champion initiatives and provide opportunities for feedback to be shared.

We use moments in the year to educate everyone at Digital Catapult on different aspects of Equity, Diversity and Inclusion and to raise awareness.

We also enjoy socialising and having fun together through a variety of company-wide events held throughout the year.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Business Development and Sales
• Industries: Software Development