Business Support Coordinator

Hales Group Ltd; Diss; On-site; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Holiday 28 days + BH

WFH 1 day/week

Perks scheme

Pension & Life cover

Job summary

Hales Group Ltd in Diss is recruiting a highly organised Business Support Coordinator to provide administrative support across Operations, QHSE and Business Development. This temporary role offers a salary of £26,000–£30,000 per annum, with a view to permanency for the right candidate.

You will manage day-to-day admin, maintain records and assist with reporting, training coordination and document control, while ensuring accuracy and compliance.

Qualifications

• Strong administrative and organisational skills.
• Excellent attention to detail with the ability to manage multiple priorities.
• Confident user of Microsoft Office, particularly Excel and Word.
• Experience in compliance, operational support, project coordination or business administration would be advantageous.

Responsibilities

• Provide day-to-day administrative support across multiple departments.
• Process operational documentation, timesheets and job files, ensuring accuracy and compliance.
• Prepare draft sales invoices and support monthly reporting and close-out activities.
• Maintain records, spreadsheets, certifications and compliance documentation.
• Support health, safety, quality and environmental (QHSE) reporting and audits.
• Assist with supplier due diligence, client registrations and document control processes.
• Coordinate training records, PPE requirements and personnel documentation.
• Produce reports, presentations, proposals and tender documentation.
• Organise travel, accommodation and visa arrangements as required.
• Handle incoming calls, correspondence and general office administration.
• Support continuous improvement initiatives and ensure adherence to company policies and procedures.

Skills

Administrative skills

Organisational skills

Attention to detail

MS Office (Excel/Word)

Communication skills

Proactive approach

Tools

Microsoft Office

Excel

Word

Job description

Do you enjoy a busy and varied workday? We are working with our client to assist them in finding a highly organised Business Support Coordinator to provide administrative support across Operations, QHSE and Business Development.

Starting Salary: £26,000 - £30,000 per annum, depending on experience

Contract: Temporary, with the opportunity to become permanent

Location: Diss, Norfolk

Hours: Monday-Friday, 8.30-5.00 with 1hr lunch (37.5hrs)

Key Responsibilities:

• Provide day-to-day administrative support across multiple departments.
• Process operational documentation, timesheets and job files, ensuring accuracy and compliance.
• Prepare draft sales invoices and support monthly reporting and close-out activities.
• Maintain records, spreadsheets, certifications and compliance documentation.
• Support health, safety, quality and environmental (QHSE) reporting and audits.
• Assist with supplier due diligence, client registrations and document control processes.
• Coordinate training records, PPE requirements and personnel documentation.
• Produce reports, presentations, proposals and tender documentation.
• Organise travel, accommodation and visa arrangements as required.
• Handle incoming calls, correspondence and general office administration.
• Support continuous improvement initiatives and ensure adherence to company policies and procedures.

What We're Looking For:

• Strong administrative and organisational skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Confident user of Microsoft Office, particularly Excel and Word.
• Strong communication skills and a proactive approach.
• Experience in compliance, operational support, project coordination or business administration would be advantageous.

Additional benefits for permanent employees:

• Holiday: 28 days per year plus bank holidays
• Flexible working - WFH 1 day per week
• Access to a perks scheme offering a wide range of benefits and discounts
• Pension & Benefits: Eligible employees will be automatically enrolled in the company pension scheme, life cover scheme, and gain access to the Smart Health platform upon successful appointment.