Business Support Assistant (3 month FTC) - Midsummer Place, Milton Keynes

Savills Company; Milton Keynes; On-site; GBP 20,000 - 25,000; Part time

Job summary

Savills is seeking a versatile Business Support Assistant for our central management offices in Milton Keynes. You will support office administration, HR documentation, calendars, and data reporting under the Finance & Business Support Manager.

The role is a 3-month FTC, 30 hours per week (Tue–Fri 9:45–16:45; Mon 8:00–15:00). Salary £22,500 pro rata. Flexible, proactive, and detail-oriented individuals are encouraged to apply.

Qualifications

• 2-3 years of office administration experience.
• Proficient in MS Office products (Excel, Word, Outlook).
• Proactive, high attention to detail with a can-do attitude.
• Strong organisational and multi-tasking skills.

Responsibilities

• Front-of-House & Reception: greet visitors and sign-in; manage customer service inbox.
• Administrative Coordination: raise purchase orders, liaise with suppliers, monitor office supplies; schedule meetings.
• Data & Reporting: collate data, prepare reports, communicate with retailers with manager support.
• Cross-functional Support: assist teams with ad-hoc tasks and project coordination.

Skills

Office administration

MS Office

Attention to detail

Organization

Tools

MS Office suite

Job description

Purpose of the Role

We’re seeking a versatile Business Support Assistant to assist with the running of our central management offices located in Midsummer Place, Milton Keynes. Reporting to the Finance & Business Support Manager, the Business Support Assistant is key to efficiency in our dynamic, fast-paced environment. The Office Administration Assistant will be responsible for; updating calendars and schedules, managing front-of-house duties, obtaining data from our retailers, updating compliance documents, assisting with HR documentation and supporting with ad-hoc administration duties as requested by their line manager.

Key Responsibilities

• Front-of-House & Reception:
  • Greet visitors, manage the process of signing visitors in or out of site.
  • Oversee the customer service inbox; responding to enquiries promptly and professionally.
• Administrative Coordination:
  • Raise purchase orders, liaise with suppliers, and monitor office supplies.
  • Manage calendars, schedule meetings, and coordinate appointments for teams.
  • Maintain office systems with assistance from the Business Support Manager.
  • Process HR documentation.
• Data & Reporting:
  • Collate/transpose data, prepare reports, and communicate with retailers with assistance from the Business Support Manager.
• Cross-functional Support:
  • Assist teams with ad-hoc tasks and project coordination.

Skills, Knowledge and Experience

Minimum required:

• 2-3 years of office administration experience
• Proficient in MS Office products such as Excel, Word, Outlook
• Proactive, high attention to detail and adaptable with a can-do attitude
• Strong organisational and multi-tasking skills

Advantageous:

• Knowledge of the retail industry’s back-of-house functions
• IOSH Managing Safety or equivalent H&S qualification

Working Hours - 3 month FTC. 30hours/week. 9.45am – 4.45pm Tuesday - Friday. 8am – 3pm on Mondays

Salary - £22,500.00 pro rata

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