Business Support Assistant

Alloyed Limited; Kidlington; On-site; GBP 22,000 - 28,000; Full time

Job summary

Alloyed Limited seeks a committed full-time Business Support Assistant to join the Office Management Team. You will work across Abingdon, Yarnton and Harwell sites, supporting meetings, visits, visitor sign-ins, inventory, and events, while coordinating with security and facilities.

A strong, detail-oriented approach and proactive communication are essential. Responsibilities include creating and maintaining documents in Confluence, managing travel with an external provider, and assisting with

Qualifications

• At least 2 years of relevant experience in a similar role.
• Good written and verbal communication skills.
• High attention to detail and strong organisational skills.
• Excellent communication and influencing skills.
• Proficient IT skills including Microsoft Office products.
• Ability to work as part of a growing team.
• Adaptable to change.
• UK driving licence.

Responsibilities

• Liaise with part-time Office Manager(s) to cover overlapping tasks.
• Assist with booking meeting rooms for internal meetings.
• Assist with client visits – booking meeting rooms, catering, parking, transport, and dinner.
• Answer the door, sign in visitors.
• Allocate fobs and keys to new starters and log them.
• Coordinate alarm and fob systems with security.
• Report maintenance issues and ensure quick resolution.
• Draft and maintain process documents on Confluence.
• Coordinate travel with external provider within budgets.
• Support IT issues with AV and equipment; guide to external support.

Skills

Attention to detail

Organisational skills

Written and verbal communication

Team collaboration

Adaptability

UK driving licence

Tools

Microsoft Office

Job description

Company Overview

Alloyed is a young venture-funded company built with world-class metallurgists, mechanical engineers, technicians, and software developers. Operating from our HQ in the UK but also globally, we are building the future of advanced metal components. Our innovative approach integrates proprietary software that combines advanced machine learning and physical modelling with extensive experimental facilities, enabling us to 3D print metal components more efficiently and effectively than anyone else.

Our facilities in Yarnton and Abingdon, near Oxford, are dedicated to establishing the world’s fastest, smartest, and best-equipped environment for the rapid development of additively manufactured parts and the creation of novel metal alloys for enhanced performance.

We serve a variety of sectors including electronics, aerospace, and industrial by leveraging our cutting-edge technology to build businesses across diverse markets, each with unique requirements, timelines, customers, and cultures.

Role Overview

Alloyed is seeking an experienced and motivated individual to join its growing team as full-time Business Support Assistant. You will work alongside the existing Office Management Team.

Your duties will require you to regularly work in sites located in both Abingdon with additional support to other sites when needed (Yarnton and Harwell). A highly competitive remuneration package is offered.

Responsibilities

• Liaise with part-time Office Manager(s) on a regular basis to ensure any overlapping tasks are covered.
• Assisting with booking meeting rooms for internal meetings.
• Assisting with client visits – booking meeting rooms, setting up catering, booking lunch with external catering company, reserving parking, arranging transport, and dinner as required.
• Answering the door when required and signing in visitors.
• Allocating fobs and keys to new starters and making sure they are logged.
• Co-ordinating with Broadsword security in relation to alarm and fob systems.
• Reporting maintenance issues and ensuring they are resolved as quickly as possible.
• Drafting and maintaining process and procedure documents on Confluence.
• Travel – Making sure employees are getting the correct level of support from our external travel company within suggested time frames and in line with agreed budgets.
• IT – Reporting any issues with the meeting room AV, desk equipment. Directing individuals to our external support company.
• Merchandise – co-ordinating merchandise requests.
• Supporting organisation and running of all-company events.
• Assisting with onsite all company training/knowledge management events – room bookings and equipment set up.
• Monitoring and responding to messages and voicemails that are received in the Contact mailbox.
• Ad hoc projects including new office set ups, co-ordinating with builders, electricians etc.
• Courier – booking collections and packaging as required.
• Assist in keeping the office, kitchen, meeting rooms tidy and liaise with cleaners.
• General admin – letters, printing, scanning and post. Keeping check of stock and ordering office/stationery supplies as needed. Making sure there is milk available daily and the kitchen supplies are stocked up.
• Allocate lockers where required, set up and record codes. Ensure lockers are emptied if people leave or move site.
• Empty bins where required, wash tea towels/towels.

Essential skills

• At least 2 years of relevant experience in a similar role
• Good written and verbal communication skills
• High attention to detail and strong organisational skills
• Excellent communication and influencing skills
• Proficient IT skills including Microsoft Office products
• Ability to work as part of a growing team
• Adaptable to change
• UK driving licence