Business Support Assistant

ASA Recruitment; Dundee; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading company in Scotland is seeking a highly organised Business Support Assistant for a hybrid role in Dundee. The successful candidate will provide essential administrative support across various functions, requiring proficiency in Microsoft Office and a detail-oriented approach. You will play a key role in ensuring operations run smoothly and efficiently in a collaborative environment, making this an excellent opportunity for someone looking to develop their skills in a professional setting.

Qualifications

• Strong attention to detail with excellent organisational skills.
• Proficient in Microsoft Word and Excel.
• Clear oral and written communication skills.

Responsibilities

• Provide administrative support including travel arrangements and managing office supplies.
• Format documents according to corporate standards and assist in projects.
• Handle correspondence and data processing effectively.

Skills

Attention to Detail

Time Management

Communication

Collaboration

Organisational Skills

Education

Educated to SCQF Level 4 or equivalent

Tools

Microsoft Office

Job description

Business Support Assistant

Location: Dundee - Hybrid
Contract Type: Temporary (July 2025 - 31 March 2026, with two optional 3-month extensions)
IR35 Status: Inside IR35
Security Clearance: Standard Disclosure

We are currently seeking a highly organised and proactive Business Support Assistant to join a small, collaborative team providing first-class administrative support. This role is ideal for someone with strong attention to detail, excellent time management, and a flexible approach to working across multiple tasks in a fast-paced environment.
You will support both the Business Support Services and Legal, Corporate & Governance functions, playing a key part in ensuring operations run smoothly, confidentially, and efficiently.

Key Responsibilities
· Format and present documents in line with corporate standards
· Handle reports, correspondence, and data processing
· Support strategic projects and organisational priorities
· Input, manage, and extract information from databases and manual records
· Create and maintain spreadsheets in Excel
· Arrange travel, accommodation, and event logistics (venues, workshops, etc.)
· Process purchase orders and receipts using the finance system
· Provide admin support for meetings, including accurate note-taking
· Perform document scanning, filing, archiving, and record management
· Manage office supplies and consumables ordering
· Conduct inductions for new staff and maintain HR records
· Provide general support and respond to departmental needs as required

Essential Skills & Experience
· Educated to SCQF Level 4 or equivalent experience
· Proficient in Microsoft Office, especially Word and Excel
· Clear and confident oral and written communication skills
· Excellent attention to detail, organisation, and prioritisation
· Able to handle confidential information with discretion
· Strong interpersonal and collaborative working approach
· Able to work independently and proactively under general guidance
· Experience managing multiple tasks and deadlines in a busy setting

Desirable Experience
· Supporting members of the public or working in a public service environment
· Working in a changing organisation
· Maintaining or improving admin systems and databases
· Handling complaints and customer enquiries
· Taking minutes and using basic Excel formulas
· Forward planning and relationship building across departments

If this sounds like an opportunity you would be interested in apply today or get in touch for further information!

ASA Recruitment is one of Scotland's largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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