Business Support Assistant

Saffery; Bristol; On-site; GBP 20,000 - 28,000; Full time

Job summary

A leading company in Bristol is seeking a Business Support Assistant to provide essential administrative support across various teams. This role demands excellent organizational skills, attention to detail, and a proactive approach to managing tasks in a fast-paced environment. Ideal candidates will have good communication skills, be team-oriented, and adaptable to changing priorities. Join a dynamic team and contribute to the success of the organization while enhancing your administrative skills.

Qualifications

• Administration experience in a busy environment is desirable.
• Good English language and grammar skills.
• Flexibility in approach to working overtime when required.

Responsibilities

• Deal with both incoming and outgoing post, including courier and packages.
• Assist with new client onboarding, document preparation, and correspondence.
• Manage meeting room preparation and greet external visitors.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Proactivity

Teamwork

Tools

Microsoft software

Job description

Business Support Assistant - Bristol

Our Bristol office is seeking an ambitious individual to join our Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.

The role

Our Business Support Assistants provide a wide range of administrative support services to the office.

The responsibilities

Reporting to the Executive Assistant/Office Manager, responsibilities will include (but are not limited to):

• Copying, printing and scanning
• Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
• Assisting with the preparation of various types of documents and correspondence.
• Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
• Maintaining client database.
• Creating and updating client data rooms.
• Providing support on event organization both internal and external and related administrative tasks.
• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
• Managing meeting room preparation and clearing.
• Meeting and greeting external visitors.
• Preparing and submitting expense claim forms for fee-earners, if requested.
• Ad hoc administrative tasks as and when required.

The team

This role will be part of the wider Business Support Team which consists of the Office Manager, 2 Executive Assistants, a Personal Assistant and 2 Business Support Assistants.

You

We are looking for the someone who is hard working, that shows initiative and is self-motivated with the following skills, knowledge and experience:

• the ability to organise and manage their own workload within a busy, fast paced environment.
• The ability to cope with repetitive tasks.
• A flexible, professional approach and have the confidence and ability to communicate effectively.
• A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
• Excellent communication, organisation and administrative skills.
• Strong time management and prioritisation skills.
• Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
• Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
• Proactive approach and enthusiasm to work independently and as part of a team.
• Should be flexible in approach to working overtime when required.
• Good English language and grammar skills.
• Good level of numeracy.
• Administration experience in a busy environment is desirable.