Business Support Administrator - EAY12946

East Ayrshire Council; Kilmarnock; On-site; GBP 30,000 - 32,000; Full time

Job summary

East Ayrshire Council in Kilmarnock is seeking a dedicated post holder to provide secretarial and administrative support to Heads of Service, ensuring smooth communication, accurate filing and a professional image across the function. This is a full‑time, permanent role based in Business Support with a Johnnie Walker Bond base.

You will work 2.5 to 4 days in the office and have occasional home working; annual salary ranges from £29,666 to £31,613.

Qualifications

• Must complete a basic Disclosure Scotland application.
• Hours: Mon-Thu 9am-5pm, Fri 9am-4pm.
• Full-time, permanent post based within Business Support.

Responsibilities

• Provide dedicated secretarial and administrative support to Heads of Service.
• Act as first point of contact for the Head of Service.
• Support flow of communication, information and correspondence to project a professional image.

Job description

Job Description

The post holder will provide a dedicated, professional and comprehensive secretarial and administrative support service to Heads of Service. Delivering this support in an effective, efficient and proactive manner will be vital to the smooth running of the function.

The role of the post holder within the Department is instrumental in ensuring the flow of communication, information and correspondence projecting a positive, professional image for the whole function and in particular when acting as first point of contact for the Head of Service.

Requirements

The duties of this post requires access to the public sector network and therefore the successful applicant must complete a basic Disclosure Scotland application.A formal offer of employment with East Ayrshire Council will only be made once satisfactory clearance has been received.Any information that is disclosed on a basic disclosure will require to be discussed before a formal offer of employment is made.

Employment References

We follow the national guidance in relation to pre-employment checks namely Safer Recruitment Through Better Recruitment .With regards to requests for references and in line with this guidance, during your application process you should provide details of a minimum of two appropriate and relevant references, one of which should be from your current or most recent employer.It is also a requirement that the reference from your current or most recent employer is from an appropriate senior manager and it is not a reference from a former peer operating at the same level.

Additional Information

This is a full time, permanent post based within Business Support.

Hours of work - Mon-Thu 9am-5p,m, Fri 9am-4pm

Annual Salary - £29,666 - £31,613

The workstyle for this post is Flexible' - 50% -79%of your time in an office location/ multiple work locations.

You will work at your administrative base or another agreed office location between 2.5 to 4 days per week and only occasionally from home.

The admin base for this post is The Johnnie Walker Bond, Kilmarnock.

East Ayrshire Council is committed to creating a diverse and inclusive workforce and welcomes applications from all members of the community. We encourage applicants from underrepresented groups including Black and Minority Ethnic people, disabled people and LGBT people. We are also keen to decrease occupational segregation and so encourage women to apply for managerial posts and/or roles in which they are underrepresented. East Ayrshire Council is a Disability Confident employer and a Recruit with Conviction Ambassador.

To be considered for interview, candidates must demonstrate on the application that they meet all essential criteria of the attached job specification.

If you require any further information please contact Kayleigh McDill or Yvonne Hill, Senior Business Support Administrator at [e-mail] / [e-mail]