Business Support Administrator

Babcock International Group; Swindon; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

Holiday allowance

Pension & life assurance

Digital GP

Shopping portal

Professional Fees

Reservists leave

Holiday Trading

Be Kind Day

Job summary

Babcock International Group is seeking a Business Support Administrator to maintain learner records, manage documentation and support compliance across apprenticeship programmes. The role is based onsite at MoD Lyneham with standard hours, requiring strong organisational skills and proficiency in Microsoft Office.

You will handle data entry, reporting and stakeholder coordination while ensuring audit-ready documentation and adherence to Department for Education requirements.

Qualifications

• Experience maintaining accurate records and documentation.
• Strong organisational skills with excellent attention to detail.
• Proficiency in Microsoft Excel, Word and Outlook.
• Experience working with multiple stakeholders and managing competing priorities.

Responsibilities

• Maintain accurate learner records and administrative files, ensuring documentation is complete, up to date and audit ready.
• Manage data entry, reporting and learner information using systems such as SharePoint and other business systems.
• Ensure compliance with Department for Education and internal requirements, maintaining learner and funding documentation to required standards.
• Respond to information requests and resolving administrative queries efficiently, escalating issues when required.
• Support governance, compliance and performance activities while working closely with quality and delivery teams.

Skills

Administrative support

Record keeping

Attention to detail

Microsoft Excel

Microsoft Word

Microsoft Outlook

Data entry

Stakeholder management

Audit readiness

Policy compliance

Education

GCSE Maths & English

Functional Skills Level 2 English & Maths

Job description

Job Title: Business Support Administrator

Location: Chippenham, Wiltshire

Compensation: £27,172 + Benefits

Role Type: Full time / Permanent

Role ID: SF75999

Help Shape The Future Of Skills And Apprenticeships

The role

As a Business Support Administrator, you'll be responsible for maintaining learner records, managing documentation and supporting compliance activities across apprenticeship programmes. This is a varied and rewarding role where attention to detail, organisation and collaboration are key.

Day-to-day you'll be required to:

• Maintain accurate learner records and administrative files, ensuring documentation is complete, up to date and audit ready.
• Manage data entry, reporting and learner information using systems such as SharePoint and other business systems.
• Ensure compliance with Department for Education and internal requirements, maintaining learner and funding documentation to required standards.
• Respond to information requests and resolving administrative queries efficiently, escalating issues when required.
• Support governance, compliance and performance activities while working closely with quality and delivery teams.

The role is based onsite at MoD Lyneham, and the set working times are Monday to Thursday, 8:00am to 5:00pm and Friday, 8:00am to 1:00pm, totalling 37 hours per week.

Essential experience of the Business Support Administrator:

• Previous experience working within a business administration or administrative support role.
• Experience maintaining accurate records, files and documentation.
• Strong organisational skills with excellent attention to detail.
• Proficiency in Microsoft Excel, Word and Outlook.
• Experience working with multiple stakeholders and managing competing priorities.

Qualifications for the Business Support Administrator:

• GCSE Maths and English at Grade C or above, Grade 4-9, or equivalent.
• Functional Skills Level 2 in English and Maths as an equivalent alternative.

Security Clearance

The successful candidate must be able to achieve and maintain Security Check (SC) security clearance for this role.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk) .

What We Offer

• Generous holiday allowance
• Matched contribution pension scheme, with life assurance
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity

Babcock

We’re Babcock — a global FTSE 100 organisation with over 29,000 people working together to make a difference.

Here, you’ll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we’re building a future that lasts — not just through the impact we make, but through meaningful careers that respect your work-life balance.

We call that lifetime engineering.

Join us and see how far we can go, together.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email [e-mail] with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.

Closing date: 17/09/2026