Business Services Support Apprentice

Training Provider; Exeter; Hybrid; GBP 13,000 - 18,000; Part time

Job summary

South Devon College, Exeter, is offering a Business Services Support Apprentice position. You’ll gain hands-on experience across administration, finance, payroll, IT and facilities while supporting the CEO and senior staff.

The role provides varied duties and a learning path within the charity context, with opportunities to engage across multiple business functions. The successful candidate will be organised, proactive and keen to learn, contributing to data entry, record-keeping and office

Qualifications

• Organised and enthusiastic candidate with a keenness to learn.
• Strong administrative and data handling capabilities.
• Comfort with basic IT systems and office software.

Responsibilities

• Provide business process support to the CEO & Business Services team
• Assist with preparing reports, presentations, and briefing documents
• Provide cover for business services inboxes when required
• Maintain records, databases, and contact lists in line with data protection requirements
• Assist with ordering supplies and coordinating office needs
• Assist with compliance-related administration and organisational record-keeping
• System maintenance support with user records, digital files and internal systems and databases
• Helpdesk assistance: triage first-line IT, hardware and software queries
• Process coordination – develop and coordinate digital office operations and communication flows
• Transactional support: process invoices, expense claims and routine payments in support of the Finance & HR teams
• Maintain accurate financial records and reconciliation spreadsheets
• Support the development of financial reporting and business process solutions
• Assist with month-end administration including payroll and ad-hoc reporting tasks
• Undertake any other duties broadly within the role's scope

Skills

Administrative support

Data entry

IT systems

Communication

Job description

Job Category: Business and administration

Training Provider: SOUTH DEVON COLLEGE

Salary: National Minimum Wage for Apprentices — £15,600 a year

Address: The X Centre, Commercial Road, Exeter, EX2 4AD

The Business Services Support Apprentice will help ensure the smooth day-to-day running of Step One Charity by providing essential business support, administration, financial data processing, workflow coordination, basic IT systems, daily business operations through administration, data entry and communications.

Launch Your Career with Step One Charity!

Are you organised, enthusiastic and keen to learn new skills while making a difference? Step One Charity is offering an exciting opportunity to join its team as a Business Services Support Apprentice, where you’ll play an important role in supporting the smooth running of the organisation.

This is a fantastic opportunity to gain hands-on experience across a variety of business functions, including administration, finance, payroll, IT and facilities. Your day-to-day responsibilities will include managing documents, entering data, maintaining accurate records, supporting internal communications and helping colleagues with general office administration.

You’ll work alongside the Business Services team and have the opportunity to engage with the CEO, senior colleagues, managers, staff and external partners. This varied role will give you valuable insight into how a charity operates, from its everyday activities to its wider organisational goals.

Executive & Business Services Support

• Provide business process support to the CEO & Business Services team
• Assist with preparing reports, presentations, and briefing documents
• Provide cover for business services inboxes when required
• Maintain records, databases, and contact lists in line with data protection requirements
• Assist with ordering supplies and coordinating office needs
• Assist with compliance-related administration and organisational record-keeping

IT, Facilities & Business Support

• System maintenance support with user records, digital files and internal systems and databases
• Helpdesk Assistance: Triage first-line IT, hardware and software queries from team members as appropriate
• Process co-ordination – help develop and co-ordinate digital office operations and communication flows

Finance, HR & Payroll Support

• Transactional support: Process invoices, expense claims and routine payments in support of the Finance & HR teams
• Maintain accurate financial records and reconciliation spreadsheets
• Support the development of financial reporting and business process solutions
• Assist with month-end administration including payroll and ad-hoc reporting tasks

Other responsibilities

• To undertake any other duties, which fall broadly within the scope of this role, which is of a similar level of responsibility.