Business Services Officer

Search Consultancy; Scotland; Hybrid; GBP 38,000 - 43,000; Full time

Benefits offered by this job

Free on-site parking

Job summary

Search Consultancy is seeking a Business Services Officer for a 9-month maternity cover to support governance, insurance, fleet, and compliance across the organisation. The role will involve line management of a small team and delivering essential governance processes.

The position is office-based initially, with a hybrid option after training (2 days in the office). Salary ranges from £38,161.67 to £42,831.52 per annum, pro rata to the hours worked.

Qualifications

• Experience in business support, governance, compliance, or corporate services.
• Line management or supervisory experience.
• Strong MS Office skills, especially Excel and database management.
• Excellent organisational skills with ability to manage priorities and deadlines.
• Ability to work independently and use initiative.

Responsibilities

• Coordinate internal audit processes and maintain audit trackers.
• Prepare Board and committee papers.
• Lead annual insurance renewal and liaise with brokers/insurers.
• Provide fleet management support and maintain data.
• Coordinate annual regulatory returns and resolve queries.
• Deliver training and guidance on business services functions.
• Line manage Fleet Coordinator, Business Services Assistant, and Reception.
• Build relationships with auditors, insurers and stakeholders.
• Support governance activities and broader admin tasks.

Skills

Excel

Database management

Communication

Line management

Organisational skills

Tools

Microsoft Office

SharePoint

Job description

Business Services Officer (9-Month Maternity Cover)

Salary: 38,161.67 - 42,831.52 per annum (DOE) Hours: 36.25 hours per week, Monday-Friday Location: Office-based initially, with the option to work on a hybrid basis (2 days in the office) following training Benefits: Free on-site parking

We are recruiting for a Business Services Officer to join a busy corporate services team on a 9-month maternity cover contract. This is a varied role supporting key business functions including insurance, fleet management, governance, internal audit, compliance, and corporate administration. You'll also have responsibility for managing a small team and ensuring essential governance and compliance processes run smoothly across the organisation.

Key Responsibilities

• Coordinate and support internal audit processes, including maintaining audit trackers and managing follow-up reviews.
• Support the preparation of Board and committee papers.
• Lead the annual insurance renewal process and act as a key contact for brokers and insurers.
• Provide fleet management support, overseeing databases, compliance records, driver information, and vehicle data.
• Coordinate and submit annual regulatory returns, ensuring accuracy and resolving validation queries.
• Deliver training and guidance on business services functions when required.
• Line manage the Fleet Coordinator, Business Services Assistant, and Reception team, conducting regular reviews and providing coaching and support.
• Build and maintain strong relationships with auditors, insurers, internal stakeholders, and external partners.
• Contribute to corporate governance activities and provide wider administrative support across the department.

About You

• Experience working within a business support, governance, compliance, insurance, or corporate services environment.
• Previous line management or supervisory experience.
• Strong Microsoft Office skills, particularly Excel and database management.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• High levels of accuracy and attention to detail.
• Strong communication and relationship-building skills.
• Able to work independently, use initiative, and make effective decisions.
• Experience working with insurance processes, fleet management, SharePoint, or document management systems would be advantageous.
• Flexible and adaptable, with the ability to support a wide range of business functions.

This is an excellent opportunity for an experienced business support professional seeking a varied role with management responsibility within a well-established organisation.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age