Business Operations Coordinator (UK)

WALT Labs; London; On-site; GBP 39,000 - 50,000; Full time

Job summary

WALT Labs is seeking a Business Operations Coordinator in London to ensure smooth daily operations in the office environment. This role involves managing logistics, supporting HR functions, and ensuring team productivity through effective communication and organizational skills. Ideal candidates will demonstrate strong attention to detail and an ability to navigate a fast-paced environment.

Benefits

Private Medical Insurance

Paid Time Off (Vacation, Sick & Public Holidays)

MacBook Laptop

Remote work flexibility

Qualifications

• Strong organizational skills and attention to detail essential.
• Proven ability to manage logistics and schedules.
• Solid written communication skills and experience proofreading.

Responsibilities

• Coordinate logistics for office functions and events.
• Manage shared calendars and conference room bookings.
• Support onboarding logistics for new hires.

Skills

Organizational Skills

Logistics Management

Written Communication

Proactive Communication

Tools

Google Workspace

Slack

Jira

Confluence

Job description

This range is provided by WALT Labs. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

The Business Operations Coordinator at WALT Labs is a vital anchor role responsible for maintaining the smooth daily operation of our office environment while supporting the execution of internal systems across HR and Operational functions.

This individual ensures action items move forward across teams, coordinates logistics for the UK, US and global office functions, supports company events and communications, and takes ownership of internal workflows that affect employee experience and team productivity. This is a structured, proactive, and hands-on role, critical to keeping the organisation aligned and efficient.

Requirements

Office Operations & Facilities

• Open and close the office daily (US) / coordinate schedules of team with shared working space (UK)
• Maintain a tidy, professional office space—coordinate with cleaners and vendors as needed
• Monitor and restock supplies: office, kitchen, cleaning, and restroom inventory
• Manage all shipping, receiving, and mail handling
• Book car services, couriers, and coordinate in-person Google visits
• Maintain a curated local list of hotels, restaurants, and logistics vendors (for London and UK-based events)
• Prepare travel reimbursement reports as required
  
  

Administrative Process Ownership

• Join meetings as needed, aid in capturing actions from AI tools
• Track and follow through on team tasks and checklists—ensure accountability and reminders
• Manage shared calendars, conference room bookings, and office event logistics
• Proofread documents, internal decks, or collateral before publication or leadership review
• Identify and anticipate recurring administrative needs (e.g., quarterly tasks, seasonal operations, compliance timelines) and proactively initiate actions or reminders
• Support with formatting and updating internal documentation (handbooks, guides, newsletters, templates)
  
  

HR & Onboarding Support

• Support onboarding logistics for new hires:
• Coordinate laptop/tech shipping and access provisioning
• Update shared calendars and confirm 1:1s and onboarding meetings
• Deliver onboarding slide decks or checklists
• Ensure PTO and handoff documentation is completed and reflected in calendars
• Support HR comms such as company-wide announcements

Compliance & Documentation

• Review legal documents for basic formatting and completeness before circulation
• Track document signature status and organize signed versions in the appropriate Drive folders
• Coordinate document access or routing between HR, Legal, and Operations
• Maintain a working knowledge of basic onboarding and contractor agreement flows
  
  

Qualifications

Required

• Strong organizational skills and attention to detail
• Proven ability to manage logistics, schedules, and multi-department checklists
• Familiarity with tools like Google Workspace, Slack, Jira, and Confluence
• Comfort navigating a fast-paced environment with shifting priorities
• Solid written communication skills and experience proofreading
• Comfortable managing travel, basic expense tracking, and internal systems
  
  

Preferred

• Experience supporting HR and Legal admin workflows
• Event coordination or office vendor liaison experience
• Familiarity with UK-based operations or hybrid orgs
  
  

Competencies

• Highly dependable, self-directed, and able to follow through with minimal supervision
• Friendly and composed under pressure; maintains professional tone at all times
• Proactive communicator and task-mover: identifies gaps and closes them
• Maintains confidentiality and discretion across HR and legal processes
  
  

Benefits

• Private Medical Insurance
• Paid Time Off (Vacation, Sick & Public Holidays)
• MacBook Laptop
• Real transparency into the rest of the company
• Remote work flexibility

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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