Business Development Administrator

Galliford Try; Glasgow; Hybrid; GBP 20,000 - 30,000; Part time

Job summary

An established industry player is seeking a detail-oriented Business Development Administrator to join their dynamic team. This part-time role offers the flexibility to work from either Glasgow or Solihull, providing essential administrative support to the Business Development team. You will play a crucial role in managing bids, processing invoices, and maintaining communication with clients and stakeholders. This position not only promises a chance to contribute to exciting projects but also emphasizes personal growth through tailored training and a supportive work environment. If you are organized, proactive, and eager to make a difference, this opportunity is perfect for you.

Benefits

Generous holiday entitlement

Corporate discounts

Cycle to Work schemes

Comprehensive pension plan

Save as You Earn share purchase scheme

Private medical scheme options

Paid professional membership

Qualifications

• Experience in an administrative role is essential.
• Strong organizational skills and ability to multitask are required.

Responsibilities

• Support BD Management with invoice processing and purchase orders.
• Handle client inquiries and provide clerical assistance as needed.

Skills

Administrative Skills

Organizational Skills

Communication Skills

Customer Service

Multitasking

Education

Relevant Administrative Experience

Tools

MS Office

Orbit System

Job description

Note for Recruitment Agencies:
We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.

BUSINESS DEVELOPMENT ADMINISTRATOR – FACILITIES MANAGEMENT
GLASGOW / SOLIHULL

(THIS IS A PART TIME ROLE AND CAN BE BASED FROM EITHER OF THE TWO LOCATIONS ABOVE)

What you will be doing:

An opportunity has arisen for a Business Development Administrator to join the team at Galliford Try within our Specialist Services Business.

Ideally, you will be based in or around the Glasgow or Solihull area for this role.

1. Supporting the BD Management Bids with processing of invoices via the Orbit System
2. Raising of Purchase orders and Sub-Contract orders in Orbit as instructed by the Line Manager
3. Taking ownership of Bid related reports, working alongside the Finance and Commercial Teams
4. Supporting Bids with Administrational support working alongside the Bid Teams
5. Taking ownership of invoice trackers and FM Contract trackers
6. Deal with enquires from Clients, Customers, Galliford Try Facilities Management (GTFM) staff via telephone and email
7. Deal with electronic communications in accordance with Galliford Try Policies
8. Supporting the Bid Coordinators from time to time
9. Receive and appropriately action subcontract or supplier invoices in accordance with Galliford Try policies and procedures
10. Provide general clerical assistance as required by the BD Team including but not limited to the taking of notes and minutes of meetings and the production of such documents as appropriate
11. Undertake the filing of project and GTFM documents both in electronic and paper format as required
12. Understanding GTFM processes to assist with remote cover, especially bid coordinator roles.
13. Any other duties as directed by the Line Manager.

About You:

1. The FM BD Administrator should be highly organised and able to multitask with ease.
2. The ideal candidate would need experience as an Administrator, relevant administrative role.
3. They should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.

You will also be able to demonstrate the following key attributes:

1. Desire to understand and promote the Company purpose, vision, values and culture
2. Organised, structured and professional, with a passion for excellence, striving to deliver the best.
3. Flexibility, resilience and the ability to influence and build relationships with key stakeholders. Demonstrating strong ethical standards with openness and honesty.
4. Commitment to the provision of excellent customer service, passionate, committed and enthusiastic in all that you do.
5. A self-starter with a can-do attitude and a desire to pick up new challenges. Dedicated to working together to achieve results.

What We Can Offer in Return:

With an impressive order book of over £3.8 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits:

1. Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
2. A wide range of corporate discounts
3. Cycle to Work schemes
4. Comprehensive pension plan
5. Regular Save as You Earn share purchase scheme
6. Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
7. Paid for yearly membership to one recognised professional association relevant to your role

About us:

Galliford Try is one of the UK’s leading construction groups with a vision to continuously be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.

Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.

For more information on this role or to enquire about other positions available within our Specialist Services business please contact Chloe Phillips on [e-mail].

Additional Information:

Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meets the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.

A full job description for this role is available upon request.