Business Assistant

St. James's Place; Greater London; Presencial; GBP 28.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

28 days annual leave

Private Medical Insurance

Generous Pension Scheme

Enhanced Parental Leave

Life Assurance

EV salary sacrifice

Descripción de la vacante

St. James's Place in London (Lombard Street) is seeking a highly organised Business Assistant to support the Director of the CIO Office within the Investment Division.

This permanent, on-site role suits someone who thrives in a fast-paced environment and delivers a high standard of service with discretion. You’ll provide comprehensive administrative support, coordinate complex schedules, prepare agendas and assist with governance and travel.

Formación

• Previous experience in a Business Assistant or similar role.
• Experience managing multiple priorities and complex schedules.
• Strong organisational skills and attention to detail.
• Confident communication across all levels of the organisation.
• Ability to manage confidential and sensitive information with discretion.
• MS Office skills including Outlook, Word, PowerPoint and Excel.
• Four days per week office presence is preferred.

Responsabilidades

• Provide administrative and operational support to the Director of CIO Office and the wider leadership team.
• Coordinate complex diaries, meetings and collaborator schedules to maximise efficiency.
• Prepare meeting agendas, capture minutes and track actions.
• Support governance processes, including board/committee paper submissions.
• Coordinate UK and international travel and manage expenses.
• Assist with events, town halls, webinars and leadership meetings.
• Act as a trusted point of contact for internal and external colleagues and visitors.

Conocimientos

Microsoft Office

Outlook

Excel

Organisational skills

Communication

Discretion

Descripción del empleo

Are you ready to chart your own career path? With our refreshed strategy, we’re building on our rich heritage and transforming our business to be more scalable and efficient, unlocking the capabilities needed for future success. This includes significantly investing in technology, streamlining the way we work and creating an environment where colleagues feel engaged, empowered and accountable; where they can show up, speak up and perform - because we believe in the difference our work makes.

At a glance

• Location: London - Lombard Street Office
• Workplace Type: On-Site
• Employment Type: Permanent
• Seniority: Entry Level

About The Role

We are seeking a highly organised and proactive Business Assistant to support the Director of CIO Office and the wider CIO Office within our Investment Division. This is an exciting opportunity to work within an important area of the business, providing trusted support to senior leaders and helping to ensure the smooth running of key activities across the division. You'll act as a central coordinator, building strong relationships with collaborators across St. James's Place and working alongside Business and Executive Assistants across the organisation.

No two days will be the same. You will support senior collaborator engagement and coordinate key meetings. You will also assist with major events, travel arrangements and business priorities. Your role is crucial in helping leaders focus on their most important responsibilities. This role would suit someone who thrives in a fast-paced environment, enjoys building strong relationships and takes pride in delivering an outstanding service with professionalism and discretion.

What You'll Be Responsible For

You’ll provide comprehensive administrative and operational support to the Director of CIO Office and the wider leadership team, helping to ensure priorities are delivered efficiently and effectively.

Key responsibilities will include

• Arranging speaker requests and coordinating engagement opportunities for Investment Specialists and senior collaborators across the business.
• Coordinating complex diaries, meetings and collaborator schedules to maximise efficiency and effectiveness.
• Preparing meeting agendas, capturing minutes and tracking actions to ensure commitments are delivered.
• Supporting Board and Committee governance processes, including coordinating paper submissions and review timelines.
• Coordinating UK and international travel, preparing itineraries and managing associated expenses.
• Supporting procurement processes, including purchase orders, invoices and payment administration.
• Coordinating onboarding activities and IT requirements for new joiners.
• Managing delegated absence and holiday administration.
• Supporting the planning and delivery of events, town halls, webinars, off-sites, leadership meetings and team activities.
• Acting as a trusted point of contact for internal and external collaborators, visitors and colleagues.
• Providing flexible support across the CIO Office and the wider division as business requirements evolve.

About You

You’ll be someone who enjoys being at the centre of a busy, collaborative environment and takes pride in keeping things organised, running smoothly and moving forward. You’ll be confident working with senior team members, comfortable managing multiple priorities and able to remain calm and professional when plans change.

You’ll have excellent attention to detail, strong organisational skills and a proactive approach that enables you to identify solutions before problems arise. You’ll be trusted with sensitive information, so discretion, professionalism and sound judgement are essential.

Most importantly, you’ll bring a positive, can-do attitude and enjoy developing strong relationships across teams, helping others succeed whilst maintaining high standards of service and support.

Essential Criteria

• Previous experience in a Business Assistant, Personal Assistant, Executive Assistant or comparable administrative support role.
• Experience managing multiple priorities, collaborators and complex schedules within a fast-paced environment.
• Strong organisational skills paired with excellent attention to detail.
• Confident communication skills with the ability to build positive relationships across all levels of an organisation.
• Ability to manage confidential and sensitive information with discretion.
• Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.
• Ability to work proactively, solve problems independently and adapt to changing priorities.
• Commitment to maintaining a strong office presence (four days per week) and providing hands‑on support to collaborators.

Desirable Criteria

• Experience supporting senior leaders within Financial Services or a regulated environment.
• Experience managing both domestic and international travel arrangements, as well as expense reporting.
• Familiarity with governance processes, including supporting Board or Committee meetings.
• Experience supporting team events, leadership meetings, webinars or large-scale business activities.
• Familiarity with SharePoint and maintaining shared information repositories.
• Understanding of the Financial Services sector and the wider regulatory environment.

Special Requirements

You’ll enjoy being part of a collaborative office environment, with some flexibility for home working and occasional adjustments to working hours to support key business priorities.

What’s in it for you?

Whatever stage of life you’re in, our benefits are designed to provide the support, flexibility, and peace of mind you need to thrive both at work and beyond.

In addition to our discretionary annual bonus scheme, which reflects both individual and company performance, you’ll benefit from a market-leading benefits package tailored to support your wellbeing, financial security, and family life.

• 28 days' annual leave plus bank holidays, with the option to purchase up to 5 additional days.
• Private Medical Insurance – company-funded cover for you and your immediate family
• Generous Pension Scheme – a non-contributory employer contribution of 10%, increasing with length of service up to 15%, plus the opportunity to increase this through salary sacrifice
• Enhanced Parental Leave – up to 26 weeks' full pay to support growing families.
• Protection Benefits – company-funded critical illness cover, income protection, and life assurance
• EV salary sacrifice scheme through Tusker

Reasonable Adjustments

We're an equal opportunities employer and want to ensure our recruitment process is accessible and inclusive for all, if you require reasonable adjustment(s) at any stage please let us know by emailing us at [e-mail]

Research tells us that applicants (especially those from underrepresented groups) can be put off from applying for a role if they do not meet all the criteria or have been on an extended career‑break. If you think you would be a good match for this role and can demonstrate some transferable experience please apply, regardless of whether you tick every box.

As a business regulated by the FCA we would advise you to familiarise yourself with the conduct regulations and in particular consumer duty obligations prior to an interview with SJP.