Business Administrator (Construction)

Gibson Recruitment Limited; Glasgow; On-site; GBP 27,000 - 33,000; Full time

Job summary

Gibson Recruitment Limited, based in Glasgow, is seeking a Construction Administrator/Office Manager to join a leading Main Contractor. You will handle documentation, filing, and support tenders and compliance, while managing diaries, preparing reports, training records, and H&S documentation to keep the construction team running smoothly.

The role requires strong organisation, excellent communication, and proficient MS Office skills, with a focus on accurate records and cross-department

Qualifications

• Previous experience in a Construction Secretary, Administrator, or similar role.
• Highly organised.
• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to prioritise multiple tasks and meet deadlines.

Responsibilities

• Managing diaries, meetings, and correspondence
• Preparing documentation, reports, and meeting minutes
• Supporting workforce administration, training records, and apprentice coordination
• Maintaining Health & Safety and compliance documentation
• Assisting with site records, certifications, and project paperwork
• Liaising with internal departments and external stakeholders
• Ensuring company systems and records remain accurate and up to date.
• Providing vital support to help the wider construction team operate efficiently

Skills

Diary management

Documentation handling

Stakeholder liaison

Communication

Tools

Microsoft Office

Job description

Business Administrator / Office Manager (Construction)

Permanent

Location: Glasgow

Salary: circa 30,000 DOE

Ref: GR1565

Gibson Recruitment Limited

Job Description

An established Main Contractor based in South West Glasgow require an experienced Construction Administrator to join the business.

Reporting to the Managing Director, you will be responsible for handling documentation, filing, supporting tenders and compliance.

You'll manage diaries, prepare reports, coordinate training records, and maintain H&S documentation, ensuring efficient operation of the construction team.

• Managing diaries, meetings, and correspondence
• Preparing documentation, reports, and meeting minutes
• Supporting workforce administration, training records, and apprentice coordination
• Maintaining Health & Safety and compliance documentation
• Assisting with site records, certifications, and project paperwork
• Liaising with internal departments and external stakeholders
• Ensuring company systems and records remain accurate and up to date.
• Providing vital support to help the wider construction team operate efficiently

The successful candidate will possess:

• Previous experience in a Construction Secretary, Administrator, or similar role.
• Highly organised.
• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to prioritise multiple tasks and meet deadlines.