Office Manager

Origin Environmental; Leeds; Hybrid; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Life Assurance

Employee Assistance Programme (EAP)

CIEEM membership

Job summary

Brooks Ecological Ltd in Guiseley, Leeds, is seeking an experienced Office Manager to oversee day-to-day operations and provide essential support to project teams.

You will manage office supplies, HR processes, timesheets, payroll coordination, and PSA workflow in Kantata, enabling smooth delivery of environmental projects.

The role offers hybrid working with a base in Guiseley and opportunities to contribute to a growing consultancy focused on sustainability.

Qualifications

• Proven experience in office management or similar operational role.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency using Microsoft Office and cloud-based systems such as Teams and SharePoint.
• Ability to work independently while also collaborating with the wider team.

Responsibilities

• Take ownership of the smooth day-to-day running of the office.
• Manage office supplies, equipment, facilities and relationships with suppliers.
• Maintain filing systems, ensuring secure handling of information.
• Manage incoming communications and correspondence.
• Identify opportunities to improve office processes and ways of working.
• Report key data to our parent company.
• Line-manage Administrative Assistants and other support team members.
• Support HR and people processes, including onboarding and payroll coordination.
• Assist with timesheets, expenses and payroll administration.
• Provide practical and administrative support across the business.
• Support credit control by liaising with finance and processing invoices.
• Monitor office-related expenditure and budgets.
• Coordinate procurement and supplier relationships.
• Help ensure health and safety compliance and risk assessments.
• Support project teams with administrative tasks and Kantata project tracking.

Skills

Office management

Organisational skills

Communication

MS Office

Teams & SharePoint

Tools

Kantata

Job description

Office Manager

Employment Type: Full-time, Permanent
Salary: DOE
Location: Guiseley, Leeds

At Origin Enterprises, we are dedicated to championing sustainable land use, and our Environmental teams support a diverse range of clients and projects—from land management and development to restoration and conservation.

Joining us means becoming part of a collaborative, purpose driven community where this collective expertise enables us to deliver high quality, fully integrated solutions and contribute to meaningful environmental outcomes across the UK and Ireland.

About Brooks

Brooks Ecological is a multidisciplinary environmental consultancy delivering market-leading, cost-effective technical expertise to clients across the UK.

Our work supports a wide range of projects, from residential and commercial development to renewable energy and infrastructure, as well as projects for government bodies and NGOs. We work closely with our clients throughout the life of a project, developing a clear understanding of their needs and delivering practical solutions that achieve the best possible outcomes.

Our core expertise is inecological consultancy, alongside growingarboricultural consultancyandlandscape designteams. By bringing these disciplines together, we provide genuinely collaborative consultancy services that help our clients maximise opportunities, minimise delays and deliver successful projects.

As we continue to grow, we're looking for an experienced and proactiveOffice Managerto play a key role in keeping our people, processes and projects running smoothly.

The role will include:

As Office Manager, you will be at the heart of the business, overseeing the day-to-day running of our office while providing essential support to our people, project teams and wider operations.

This is a varied and hands-on role for someone who enjoys taking ownership, solving problems and making things work better. You'll work closely with colleagues across the business, helping to create an organised, efficient and positive working environment where our teams can do their best work.

You'll also play an important role in supporting project delivery through our incoming Professional Services Automation (PSA) system,Kantata, helping project teams stay organised and ensuring key administrative and operational processes run effectively.

You will be integral to collaboration with our parent company – Origin Enterprises, ensuring delivery of key administrative information including health and safety, and sustainability reporting.

What You'll Be Responsible For:

Office & Operations

• Take ownership of the smooth day-to-day running of the office.
• Manage office supplies, equipment, facilities and relationships with relevant suppliers.
• Maintain effective digital and physical filing systems, ensuring information is handled securely and confidentially.
• Manage incoming communications and correspondence.
• Identify opportunities to improve office processes and ways of working.
• Reporting key data to our parent company.

Team Support

• Line-manage Administrative Assistants and other members of the support team.
• Support HR and people processes, including onboarding, training coordination and record-keeping.
• Assist with timesheets, expenses and payroll administration.
• Provide practical and administrative support to colleagues across the business.

Finance & Procurement

• Support credit control by liaising with finance teams, processing invoices and purchase orders, and following up outstanding client payments.
• Monitor office-related expenditure and budgets.
• Coordinate procurement and supplier relationships.

Health, Safety & Compliance

• Help ensure the office operates in accordance with relevant health and safety requirements.
• Maintain risk assessments, emergency procedures and other compliance documentation.
• Support the implementation of company policies and procedures.

Project Coordination

• Provide administrative support to project teams.
• Assist with document preparation and client communications.
• Help project teams monitor timelines, tasks and deliverables throughKantata.
• Support accurate and timely project administration across the business.

Key Requirements:

We're looking for someone who is organised, dependable and naturally proactive — someone who sees what needs doing and gets on with it.

You’ll ideally have:

• Proven experience in office management, administration or a similar operational role.
• Excellent organisational skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Excellent attention to detail and a practical, problem-solving approach.
• Confidence using Microsoft Office and cloud-based systems such as Teams and SharePoint.
• The ability to work independently while also being a collaborative member of the wider team.
• A professional, approachable and positive manner.

Desirable Experience:

• Experience working within an environmental, engineering, planning or consultancy business.
• Experience supporting project-based teams.
• Familiarity with project management or Professional Services Automation (PSA) systems.
• An interest in ecology, conservation, sustainability or the natural environment.

Why work for us?

This is an opportunity to join a growing consultancy where your contribution will have a genuine impact.

You’ll be working alongside people who are passionate about the environment and committed to delivering high-quality work for our clients. As Office Manager, you’ll have a central role in supporting that work — helping our teams operate effectively and contributing to the continued development of the business.

If you’re looking for a varied role where no two days are quite the same, where you can take ownership and make a difference, we’d love to hear from you.

Location

Our office is based at:

Brooks Ecological Ltd
Unit A, 1 Station Road
Guiseley
Leeds
LS20 8BX

We’re well connected by local train and public transport, and we actively encourage cycling to work, where feasible.

The role will be office based (Guiseley) though we appreciate the need for flexibility and occasional hybrid working will be permitted. The ability to communicate and collaborate effectively usingMicrosoft Teams, as well as working with colleagues in person, is essential.

Benefits Include:

We offer a competitive and supportive rewards package designed to help you thrive both professionally and personally. This includes Life Assurance, access to our Employee Assistance Programme (EAP), and paid professional memberships such as CIEEM. We’re committed to continuous development, offering a blend of internal and external training opportunities to help you grow your skills and advance your career.

As part of our inclusive culture, you’ll have the opportunity to join our monthly Neurodiversity Café, take part in community action days, and benefit from our family friendly policies, including enhanced family leave options. While we value time spent together in our offices to collaborate and stay connected, most roles offer hybrid working and open conversations around flexibility.

You’ll also enjoy 25 days’ holiday, regular performance and development reviews, and the chance to collaborate across the wider Origin Group, especially within our growing family of Environmental businesses.

We actively encourage applications from all backgrounds and are proud to building a diverse, inclusive team where everyone can grow, contribute and feel valued.

Visit our website to learn more — and grow with us.

#growwithus