Business Administrator

SeeMeHired; City of Westminster; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Wage access via Stream

Blue Light Card

Discount schemes

Refer a Friend bonus

Staff recognition schemes

Professional development support

Job summary

SeeMeHired in the United Kingdom is seeking an experienced Business Administrator for a luxury care home to oversee HR and Finance administration, ensuring the smooth day-to-day operations.

You will support recruitment, appraisals, training, payroll and resident funding processes, while keeping records and policy compliance. The role offers practical development opportunities and a supportive team environment.

Qualifications

• Previous HR and/or Finance administration experience.
• Experience in care home setting is advantageous.
• Strong IT skills and proficiency with Microsoft Office.
• Excellent attention to detail and ability to multitask.
• Well organised with good people skills.
• Motivated to deliver high-quality admin support.

Responsibilities

• Manage HR administration for the home, including recruitment support and pre-employment checks.
• Support line managers across the employee lifecycle; appraisals and absence management.
• Improve staff engagement and resolve HR issues with the Home Manager.
• Lead investigations, disciplinary and grievance hearings when required.
• Provide Finance admin: invoices, reports, banking, resident funding.
• Maintain filing system and provide general admin support for smooth operations.

Skills

HR administration

Finance administration

Microsoft Office

Attention to detail

Communication skills

Team player

Tools

Microsoft Excel

Outlook

Word

Job description

• Manage all aspects of HR administration for the home including; supporting with recruitment, holding interviews, conducting pre-employment checks, drafting employment contracts and monitoring training compliance levels


• Support Line Managers across the employee life cycle including appraisals, performance management, absence management etc


• Work very closely with the Home Manager to improve employee engagement, resolve HR issues in the home and ensure all staff feel well supported at all times


• Lead in organising and supporting investigation meetings, disciplinary and grievance hearings. This includes in relation to sickness absence management


• Drive a positive and engaged culture across the home, ensuring our staff are well recognised for their achievements


• Ensure all staff are up to date with mandatory training


• Ensure the Company HR policies and Employee Handbook requirements are known to staff members and are implemented in the care home. Report required policy changes to the central HR team


• Maintain an effective and efficient filing system for all home-related paperwork ensuring there is a consistent audit trail


• Provide general administrative support and follow company processes to ensure the smooth running of the care home

Finance:

• Support with all aspects of Finance, such as processing invoices, preparing reports and banking


• General Finance administration and organisation, such as ordering items for the care home and updating resident funding


• Maintain Finance excel trackers and work closely with the central Finance team


• Process resident admissions and discharges


• Other duties such as archiving, filing, meeting with relatives, managing resident TV licences and managing petty cash
  We are delighted to be offering an exciting opportunity for an experienced, organised and proactive Business Administrator to join our team on a full-time, permanent basis at our luxury care home.

As Business Administrator, you will play a key role in the smooth day-to-day running of the home, overseeing the administration function and providing essential support across the wider team. The role will have a particular focus on HR and Finance, so previous experience in both areas is essential. We are looking for someone who is highly organised, has excellent attention to detail and strong communication and IT skills. You will be a confident and flexible team player, with a positive, can-do attitude and the ability to manage a varied workload effectively. Previous experience within a care home environment would be advantageous, although this is not essential. Most importantly, we are looking for someone who takes pride in their work and is passionate about delivering a high-quality, professional service.,

• Previous experience in HR and/or Finance administration is essential to be considered


• Experience of working in a care home is preferable


• Strong IT skills and the ability to work competently with all Microsoft Office packages, including Outlook, Word and Excel


• Excellent attention to detail and able to work in a fast-paced environment


• Well organised with the ability to multi task


• Good people skills with a strong people focus


• Motivated to make a difference
  Full time, permanent, site based 5 days a week

37.5 hours per week, Monday to Friday, 8am - 4pm,

• Improve your financial wellness and flexibility with Stream; access your wages before pay day and enjoy exclusive discounts at a variety of the UK's favourite shops


• Access to the Blue Light Card (employee discount scheme)


• Access to other discount schemes; Byond Prepayment Card (employee cashback card), Extras Discounts (employee discount scheme) and Cycle to Work Scheme


• Refer a Friend Scheme - earn up to £500 for a successful referral!


• Internal and external employee recognition schemes (e.g. Employee of the Month and Long Service) and team building social events


• Support in achieving additional qualifications, including nationally recognised qualifications


• Access to financial and wellbeing support through The Care Workers Charity


• Comprehensive staff induction with free training and professional development