Business Administration / Coordinator

HR Duo; West Bridgford; On-site; GBP 18,000 - 24,000; Full time

Job summary

PCS UK Ltd in Nottingham is seeking a proactive Business Administrator / Co-ordinator to support HR, Finance and Operations. You will provide confidential administrative support, maintain employee, operational and financial records, and monitor timesheets and trackers to ensure accuracy and timely review.

Coordination of bookings, supplies and routine admin tasks will be essential, along with drafting minutes for HR meetings and senior leadership discussions.

Qualifications

• GCSE English and Maths at Grade 4/C or above, or equivalent qualifications or demonstrable skills.
• Experience in administrative, business support, co-ordination or management roles.
• Good working knowledge of Microsoft Office applications (Word, Excel, Outlook).
• Experience maintaining accurate records and handling business correspondence.

Responsibilities

• Provide confidential administrative support to the senior leadership team and core business functions (HR, Finance, Operations).
• Maintain employee, operational and financial records accurately and up to date.
• Monitor timesheet submissions and operational trackers, identifying discrepancies and escalating them for review.
• Improve flow of information between Operations and Finance for invoicing readiness and job status.
• Coordinate routine bookings, records, supplies and administrative activities.
• Take minutes and support meetings for HR and senior leadership.

Skills

Organisational skills

Time management

Attention to detail

Written communication

Verbal communication

Confidentiality

Independent working

Problem solving

Flexibility

MS Office

Education

GCSE English & Maths

NVQ Level 2/3 in Business Administration

Tools

Workwize

MP Connect

HR management systems

Job description

Business Administration / Coordinator [Code: 2139696]

Company Information and Introduction

Process Control Services (PCS) UK Ltd is an established electrical, control and data contracting business, providing specialist engineering and technical services to customers across a range of industries throughout the UK.

We pride ourselves on delivering high-quality services, building strong customer relationships and maintaining a professional, supportive working environment.

As our business continues to develop, we are committed to strengthening our internal processes, supporting our employees and creating opportunities for individuals to grow and develop their careers.

We are currently looking for an organised, enthusiastic and proactive Business Administrator / Co-ordinator to join our Nottingham-based team, providing valuable support across our HR, Finance and Operations functions.

Key Responsibilities and Duties

Deliver reliable, confidential administrative support to the senior leadership team and the three core business functions.

Keep employee, operational and financial administration accurate, organised and up to date.

Monitor timesheet submissions and operational trackers, identifying discrepancies and escalating them for review.

Improve the flow of information between Operations and Finance so that job progress, inspections and invoicing readiness are clear.

Co-ordinate routine bookings, records, supplies and administrative activities in a timely manner.

Business and Executive Support

Assist the People & Business Director and CEO with correspondence, reports, meetings, action tracking, document management and general office administration.

HR Administration

Support recruitment arrangements, candidate correspondence, onboarding documentation, employee records, HR Duo administration, training records, absence administration and occupational health bookings as authorised. Attend formal HR meetings, including disciplinary and grievance hearings, and senior leadership meetings to take accurate, impartial minutes and record agreed actions. Handle employee and business information confidentially, accessing and sharing it only where authorised.

Finance Administration

Collect and check timesheets against operational trackers; follow up missing entries and refer discrepancies to the relevant manager. Track inspections, job status and readiness for invoicing, liaising with Operations and Finance. Assist with invoice administration, month-end activity and payment-run administration when required; financial approvals remain with authorised colleagues.

Operations Administration

Assist with timesheet collection and follow-up, training co-ordination and records (including Workwize and MP Connect), employee accommodation bookings, ADEPT fleet administration, PPE orders, project documentation and operational trackers.

Cross-Functional Working

Communicate effectively across departments, maintain accurate filing and records, identify process improvements and undertake other reasonable administrative duties allocated by the People & Business Director.

Key Skills and Competencies

Essential Qualifications and Experience

GCSE English and Maths at Grade 4/C or above, or equivalent qualifications or demonstrable skills.

Previous experience in an administrative, business support, co-ordination or management role involving administrative responsibilities.

Good working knowledge of Microsoft Office applications, particularly Word, Excel and Outlook.

Experience maintaining accurate records, preparing documentation and handling business correspondence.

Essential Skills and Personal Attributes

Excellent organisational and time-management skills, with the ability to prioritise competing demands.

Strong attention to detail and a high level of accuracy.

Excellent written communication skills, including spelling, grammar and professional email correspondence.

Ability to communicate effectively with employees, managers, customers and external stakeholders.

Professional, discreet and trustworthy, with an understanding of the importance of confidentiality and data protection.

Ability to work independently, use initiative and demonstrate a proactive approach to problem-solving.

Flexible and adaptable, with a willingness to support different departments and learn new processes.

Good numerical skills, particularly when reviewing timesheets, invoices and financial information.

Ability to build positive working relationships across all levels of the business.

Desirable Qualifications and Experience

NVQ Level 2 or Level 3 in Business Administration, or an equivalent qualification.

Previous experience providing administrative support to senior management.

Experience within HR, Finance or Operations administration.

Experience with timesheet processing, invoicing, purchase orders or project administration.

Previous experience within an engineering, construction or contracting environment.

Familiarity with HR management systems, training databases or business administration software.

Additional Information

Number of positions: 1

Contact:

Name: Kim Williams

You have the right to lodge a complaint with us via Kim Williams ([e-mail] / 07300876013) as well as the Information Commissioner's Office (ICO) if you believe we have not complied with the requirements of the UK GDPR or Data Protection Act 2018 in relation to your personal data. If you have any concerns about the way your personal data has been processed, please let us know in the first instance. We will acknowledge your complaint within 30 days, investigate any issues you have raised while keeping you informed of progress, and advise you of the outcome without undue delay.