Business Admin & Office Assistant Apprentice

Coastland College; Weymouth; Hybrid; GBP 11,000 - 14,000; Full time

Job summary

Coastland College in Weymouth is offering a Business Admin & Office Assistant Apprentice role, starting with a Level 2 Administration Assistant apprenticeship. You’ll gain hands-on experience in stock administration and general business support within a drone sales and repair business.

The position is 30 hours per week, Monday to Friday, with some attendance at Weymouth campus on Tuesdays during term time. The apprenticeship lasts about 1 year 3 months, with training away from work for

Qualifications

• GCSE Maths at grade 4 (or equivalent) required.

Responsibilities

• Receive deliveries of drones, parts and accessories, check them against orders, and record discrepancies.
• Update stock records and keep products, parts and stockroom labelled and organised.
• Prepare customer orders for dispatch, check items and pack securely with relevant paperwork.
• Support the Office Manager with routine administration and updating records.
• Liaise with customers of our repair and service centre, providing updates and answering routine enquiries.

Skills

Customer care

Initiative

Education

GCSE Maths

Job description

Business Admin & Office Assistant Apprentice

Winfrith (DT2 8ZB)

Closes in 7 days (Monday 12 October 2026 at 11:59pm)

Join Vaspba Remote Piloted Systems as a Level 2 Administration Assistant apprentice in our growing drone sales and repair business. Gaining hands on experience in stock administration and day to day business support. This is a varied role for someone organised, reliable and keen to develop their skills in a technology business.

Wage £12,480 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

Hours Monday – Friday 9am - 3pm. Bi‑weekly attendance at Coastland College (Weymouth campus) on Tuesdays during term‑time.
30 hours a week

Tuesday 20 October 2026

Duration

1 year 3 months

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands‑on experience.

What you'll do at work

• Receive deliveries of drones, parts and accessories, check them against orders, and record any discrepancies
• Update stock records and help keep products, parts and the stockroom clearly labelled and organised
• Prepare customer orders for dispatch, including checking items, packing them securely and completing the relevant paperwork
• Support the Office Manager with routine administration, such as updating records, filing documents and responding to straightforward enquiries
• Liaise with customers of our repair and service centre, providing updates on the progress of their repairs, answering routine enquiries and passing technical questions to the relevant team member

Where you'll work

The Quadrant
Dorset Innovation Park
Winfrith
DT2 8ZB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

• Receive, retrieve, process, record and store information and data.
• Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
• Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
• Handle and communicate information in line with organisational policies, procedures and security requirements.
• Recognise and rectify issues and elevate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
• Plan and review administration tasks allocated by supervisor.
• Maintain professional relationships with stakeholders.
• Monitor and report on the use of resources such as materials, equipment and supplies.
• Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
• Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
• Use continuing professional development including self-reflection to support current and future training and development needs.
• Use communication tools to respond to stakeholders using professional language and organisational etiquette.
• Operate within agreed health and safety standards.
• Use time management tools to meet deadlines.
• Review and check own work.
• Use cloud services to share documents for use and or collaboration.
• Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
• Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.
• Receive, retrieve, process, record and store information and data.
• Operate within organisational policies, standards and procedures and relevant legislation respecting confidentiality; adapting to operational changes as they occur.
• Use software packages and tools for example AI or automation to input and process data and information, to contribute to routine administration tasks in line with organisational policies and procedures.
• Handle and communicate information in line with organisational policies, procedures and security requirements.
• Recognise and rectify issues and elevate as required. For example stakeholder documents and reports, safeguarding concerns or abusive behaviour.
• Plan and review administration tasks allocated by supervisor.
• Maintain professional relationships with stakeholders.
• Monitor and report on the use of resources such as materials, equipment and supplies.
• Use agreed organisational systems and protocols to manage calendars, diaries and booking systems.
• Source information as requested by stakeholders, ensuring they are shareable. As examples client records, signpost to services or reports.
• Use continuing professional development including self-reflection to support current and future training and development needs.
• Use communication tools to respond to stakeholders using professional language and organisational etiquette.
• Operate within agreed health and safety standards.
• Use time management tools to meet deadlines.
• Review and check own work.
• Use cloud services to share documents for use and or collaboration.
• Protect against security threats for example, strong passwords, two step verification, office tailgating and display of security passes or clothing that identifies secure workplaces.
• Seek clarification and help, when required, to complete assigned tasks within agreed timeframes.

The apprentice will work towards the Level 2 Administration Assistant apprenticeship standard, developing skills in record keeping, communication, digital systems and day to day business administration. They will apply this training in their work at Vaspba, supported by our Office Manager, and attend college every other Tuesday during term time.

On successful completion of the training and apprenticeship assessment, they will receive a Level 2 Administration Assistant apprenticeship certificate.

Requirements

GCSE in:

• Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Customer care skills
• Initiative

Other requirements

You MUST be prepared to commit to your work and training for the duration of the apprenticeship. You will be required to attend an interview and assessment at Coastland College to ensure you meet the requirements for the apprenticeship.If a suitable candidate is found prior to the advertised closing date, it may close earlier so please apply early to avoid disappointment.

About this employer

We’re a Dorset based drone company specialising in sales, repairs, training and aerial services. Our team supports customers ranging from individual drone users to businesses and public sector organisations. We are an authorised DJI reseller and Repair Centre and an ISO 9001 certified business.

We’re a growing team with a practical, supportive approach. The apprentice will work closely with colleagues across the office, sales and repair centre, gaining a broad understanding of how the business operates.

Following completion of the apprenticeship the right candidate may be offered a position as a permanent member of staff. We’re a young, growing company, so the right person will have the opportunity to develop with us, take on more responsibility as their skills grow and help shape how the role develops.

The contact for this apprenticeship is:

COASTLAND COLLEGE

07528 794 039

The reference code for this apprenticeship isVAC2000056261.