Building Coordinator

Places for People; City of Edinburgh; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Pension matched up to 7%

Bonus scheme up to 2%

35 days holiday including bank

Healthcare cashback plan

Wellbeing support

Staff discounts

Training & progression

Recognition programs

Inclusion and wellbeing focus

Free gym membership

Life Assurance

Job summary

Places for People is seeking a Building Coordinator to keep our workplace safe, compliant and welcoming. You will support facilities management, contractors and workplace services, coordinate room bookings and maintain compliance records, while contributing to Health and Safety and emergency preparedness.

Experience in facilities administration and working with teams across the organisation is essential. This is a fixed-term maternity cover role with a strong focus on safety, sustainability and

Qualifications

• Experience supporting the day-to-day operation of a large office or similar facilities management environment.
• Demonstrable experience of Health and Safety, environmental and compliance requirements within a workplace.
• Experience coordinating or supporting contractors and suppliers, including safe working practices and relevant documentation.
• Experience undertaking facilities administration, such as compliance records, purchase orders, stock control, room/desk bookings or maintenance systems.
• Experience supporting facilities management, audit, compliance processes or Health and Safety management systems.

Responsibilities

• Help keep the workplace running safely, efficiently and smoothly every day.
• Support management of facilities, contractors and workplace services, coordinate meeting rooms and desk bookings.
• Maintain compliance records and help deliver workplace events.
• Support Health and Safety, sustainability and emergency preparedness, including acting as Fire Evacuation Coordinator/Warden and First Aid Responder.

Job description

As the UK's leading Social Enterprise, we move lives forward every day by building, managing and supporting thriving Communities. From new homes, social housing and student accommodation to leisure, education and Community initiatives, our work makes a positive difference to millions of People across the UK. And that takes People who care about doing the right thing. People who are ambitious, ready to grow and motivated to make a difference through the work they do.

We're looking for Colleagues who bring energy, curiosity and ownership. People who enjoy being challenged, support those around them and want to keep raising the bar. Because when we perform at our best, we create more opportunities to invest in our Customers, our Communities and each other.

Experience matters, but it's only part of the story. If you share our values and want to build a career where your work has real impact, we'd love to hear from you.

More about your role

As our Building Coordinator, you'll help keep our workplace running safely, efficiently and smoothly every day. You'll support the management of facilities, contractors and workplace services, coordinate meeting rooms and desk bookings, maintain compliance records and help deliver workplace events. You'll also support Health and Safety, sustainability and emergency preparedness, including acting as a Fire Evacuation Coordinator/Warden and First Aid Responder. Working with internal teams, suppliers and contractors, you'll help create a safe, compliant and welcoming workplace while identifying opportunities to improve how our spaces and services operate.

Essential criteria

• Experience supporting the day-to-day operation of a large office, building or similar facilities management environment.
• Demonstrable experience of Health and Safety, environmental and compliance requirements within a workplace or facilities environment
• Experience coordinating or supporting contractors and suppliers, including safe working practices and relevant documentation.
• Experience undertaking facilities administration, such as compliance records, purchase orders, stock control, room/desk bookings or maintenance systems.
• Experience supporting facilities management, audit, compliance processes or Health and Safety management systems.

More about you

You'll take a proactive and practical approach to keeping a busy workplace running effectively, using your initiative to solve problems and respond positively when priorities change. You'll understand Health and Safety, environmental and compliance requirements and be comfortable working with contractors, suppliers and teams across the organisation. Experience of facilities management, auditing, compliance or Health and Safety management systems would be beneficial, and qualifications such as NEBOSH or IOSH Managing Safely would be an advantage.

Please note this is a Fixed Term role covering maternity.

What you'll get

We know rewarding work deserves rewarding benefits. That's why, alongside a competitive salary, you'll have access to a package designed to support you at work and beyond.

• Pension with matched contributions up to 7%
• Bonus scheme for colleagues up to 2%
• 35 days holiday (including bank holidays) with the option to buy or sell days
• Healthcare cashback plan for everyday medical costs, with private GP and health support services available
• Comprehensive wellbeing support including counselling, flu jabs, our Employee Assistance Programme (EAP) and access to our Wellbeing Hub, supporting your mental, physical and financial wellbeing
• Access to Our Place Rewards, offering discounts and savings on groceries, travel, shopping, home products and other lifestyle purchases
• Ongoing training, professional qualifications, internal development programmes and career progression opportunities
• Recognition programmes including Star Awards and Colleague Awards, celebrating achievements and recognising great work
• Strong focus on inclusion, wellbeing and colleague engagement
• Free membership to Places Gyms
• Life Assurance to provide financial security for your loved ones, alongside access to will writing services to help you plan for the future with confidence