Brand Licensing Assistant

University of Oxford; Oxford; On-site; GBP 10,000 - 12,000; Part time

Benefits offered by this job

Contributory pension

38 days annual leave

Childcare services

Family leave schemes

Cycle loan scheme

Discounted travel loans

Job summary

University of Oxford, within the Gardens, Libraries and Museums (GLAM) Divisional Office, is seeking a part-time Licensing Administrator to support the brand licensing programme. The role prioritises strong partner relationships, product standards and timely royalty reporting.

You will coordinate product approvals, maintain licensing records and assist with marketing activities, trade shows and events, with 14.6 hours per week (0.4 FTE) for a fixed-term of two years.

Qualifications

• Strong organisational and administrative abilities with high accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Experience in licensing, brand management, marketing or consumer products is advantageous.

Responsibilities

• Support day-to-day management of licensing partnerships and partner relationships.
• Track contract milestones, renewals and royalty reporting deadlines.
• Maintain accurate licensing records and product approvals.
• Coordinate product checks against brand guidelines for packaging and marketing materials.
• Support sales and royalty reporting and assist with marketing activity and events.
• Assist with onboarding new partners and attending trade shows as needed.

Skills

Organisational skills

Administrative skills

Written communication

Verbal communication

Attention to detail

Interpersonal skills

MS Office

Tools

Excel

PowerPoint

Word

MS Office

Job description

You will join the Gardens, Libraries and Museums (GLAM) Divisional Office at an exciting stage in the development of its brand licensing programme, which brings together University of Oxford and GLAM trademarks to grow revenue and engage global audiences. You will support the day-to-day management of licensing partnerships, helping to maintain strong partner relationships, high product standards and consistent brand presentation. You will support existing licensees and the onboarding of new partners, track contract milestones, renewals and royalty reporting deadlines, and maintain accurate licensing records. You will also coordinate product approvals, check products, packaging and marketing materials against brand guidelines, support sales and royalty reporting, and assist with marketing activity, trade shows and industry events. This is a fixed-term post for 2 years, working part time for 14.6 hours per week (0.4 FTE).
You will have strong organisational and administrative skills, excellent written and verbal communication, and a high level of attention to detail and accuracy. You will be proficient in Microsoft Office, including Excel, PowerPoint and Word, and able to manage multiple projects and deadlines while working independently. You will also have strong interpersonal and relationship-building skills. Experience in licensing, brand management, retail, marketing or consumer products would be an advantage, as would knowledge of intellectual property, trademarks and licensing agreements, sales analysis and reporting, or client management and contract negotiation.
As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans