Bookkeeper / Officer Manager

Reed; West Byfleet; On-site; GBP 25,000 - 28,000; Part time

Job summary

Reed is seeking a Part-Time Office Manager / Bookkeeper in West Byfleet to join a small team. The role blends finance, office management and administration with autonomy and real impact.

The ideal candidate can handle VAT returns, PAYE, Corporation Tax, payroll and banking, using Xero and Paycircle. Flexibility and strong organisation are essential for success in this varied position.

Qualifications

• Proven experience in bookkeeping and/or office management
• Strong working knowledge of Xero is essential
• Confident with Excel spreadsheets
• Excellent IT skills and ability to work independently

Responsibilities

• Prepare and coordinate financial information for accountants
• Manage online banking and payroll activities
• Oversee tax and payroll submissions
• Maintain HR administration and supplier relationships
• Produce weekly cashflow forecasts and manage invoicing

Skills

Bookkeeping

Office management

Payroll processing

Communication

Organization

Independent work

Tools

Xero

Paycircle

Excel

Job description

Part-Time Office Manager / Bookkeeper

Byfleet

20 hours per week (flexible)

£18-£20 per hour

About the Role

We are recruiting on behalf of a well-established business based in West Byfleet who are looking for a Part-Time Office Manager / Bookkeeper to join their team. This is a varied and hands-on role combining finance, office management, and administration responsibilities - ideal for someone who enjoys autonomy and making a real impact in a small team environment.

Key Responsibilities

Finance & Accounts

• Prepare and coordinate financial information for accountants, including:
  
  • VAT returns
  • Payroll
  • Year-end accounts
  • PAYE & Corporation Tax
  • Directors' personal tax
• Manage Xero accounting system, including:
  
  • Posting purchase invoices
  • Creating sales invoices and statements
  • Reconciling credit cards and petty cash
• Oversee online banking, including:
  
  • Payments to suppliers and subcontractors
  • Staff salaries and mileage
  • HMRC payments (PAYE, Corporation Tax)
  • Managing direct debits and outgoing payments

Payroll

• Submit employee hours to payroll provider monthly
• Process payroll reports via Paycircle software
• Upload pension contributions
• Ensure PAYE is paid accurately and on time

Office Management Responsibilities

• Manage HR administration:
  
  • Staff contracts
  • Holiday tracking
  • Pay reviews
• Negotiate and renew service contracts (utilities, telecoms, etc.)
• Liaise with IT providers and manage technical issues
• Ensure compliance with:
  
  • Health & Safety
  • Fire safety
  • Risk assessments
  • GDPR
• Oversee company vehicles (servicing, MOTs, insurance, permits)
• Manage business insurance renewals
• Coordinate repairs, maintenance, and sourcing of equipment
• Maintain strong relationships with suppliers

General Office Duties

• Maintain stock records
• Update Excel expenditure spreadsheets
• Produce weekly cashflow forecasts
• Prepare and manage timesheets for invoicing
• Invoice clients (monthly and ad hoc)
• Manage petty cash and reconciliation

Candidate Requirements

• Proven experience in bookkeeping and/or office management
• Strong working knowledge of Xero is essential
• Confident with Excel spreadsheets
• Excellent IT skills (Mac experience preferred)
• Strong written and verbal communication skills
• Highly organised with strong attention to detail
• Ability to work independently and manage multiple priorities
• A positive attitude - and must like dogs!

Benefits

• Company pension
• 25 days annual leave + bank holidays (pro rata)
• Free onsite parking
• Flexible working hours