Bookkeeper

TravelBeat - Sales & Marketing; Haywards Heath; On-site; GBP 25,000 - 35,000; Full time

Job description

Join TravelBeat's Dynamic Team!

Formed in 2015, TravelBeat is a sales and marketing company that helps organisations around the world understand the valuable business-to-business market and how to target it effectively. With a growing client base of some of the biggest brands in attractions, experiences, live entertainment, sports and destinations, we have an opportunity for you to join the TravelBeat team as our bookkeeper.

If you are looking to build a career in administration, and have a passion for numbers and a keen eye for detail, we want to hear from you!

At TravelBeat, we foster an enthusiastic and creative work environment where our team is encouraged to thrive. As a Bookkeeper, you will play a crucial role in maintaining our financial records and ensuring accuracy in our financial reporting.

As our Bookkeeper you will be responsible for managing financial transactions, maintaining records, and ensuring accuracy in accounting data. In addition to traditional bookkeeping tasks, you will take on a variety of responsibilities to support the financial health of our organisation.

In return, we offer an opportunity to grow within a supportive team, contribute to the success of our clients, and celebrate every victory together.

Equality and diversity statement:

We do not discriminate on any grounds including age, disability, sex, sexual orientation, gender identity, race, or religion. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Responsibilities:

• Documenting financial transactions and monitoring them regularly.
• Preparing and filing financial documents, including processing accounts payable and receivable, fact-checking accounting data, and reconciling company accounts.
• Processing payroll and tracking payroll data.
• Assisting with tax payments and returns, ensuring compliance and timely filing.
• Generating financial reports, such as balance sheets, income statements, and other financial reports to assist in strategic decision-making.
• Maintaining and monitoring financial records to ensure accuracy and reconcile any discrepancies.
• Producing or paying invoices.
• Developing systems for financial transactions, including establishing a chart of accounts and maintaining subsidiary accounts by posting, verifying, and allocating transactions.
• Managing budgets for various projects and campaigns.
• Handling purchase orders and ensuring timely payments.
• Tracking invoices and ensuring they are paid on time.
• Assisting with financial planning and budgeting efforts.
• Preventing financial fraud and identifying errors.
• Managing cash flow to ensure the business has sufficient liquidity.
• Ensuring tax compliance and avoiding penalties.
• Generating detailed financial reports to assist in strategic decision-making.
• Managing accounts receivable and payable processes.
• Reconciling bank statements to ensure accuracy.
• Maintaining the general ledger and ensuring all transactions are recorded accurately.
• Preparing financial statements for internal and external use.
• Monitoring financial transactions to ensure accuracy and compliance.
• Managing and processing employee expense reports.
• Assisting with internal and external audits.
• Overseeing the management of petty cash.
• Preparing budgets for various departments and projects.
• Tracking inventory and ensuring accurate records.
• Managing relationships with vendors and ensuring timely payments.
• Handling tax filings and ensuring compliance with tax regulations.
• Preparing financial projections and forecasts.
• Managing financial software and ensuring it is up-to-date.

Requirements

Essential:

• Proven experience as a Bookkeeper or in a similar role
• Strong understanding of bookkeeping and accounting principles
• Proficiency in Xero accounting software
• Excellent attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Excellent knowledge of Microsoft Office Suite.
• Excellent organizational and time management skills.
• Strong organizational, analytical, problem-solving and time management skills
• Good written and verbal communication skills
• Ability to work independently and collaboratively in a team setting
• Minimum of 2 years' experience in a related role
• Knowledge of VAT processes and regulations

Desirable:

• Experience in the tourism industry or with travel-related business
• A degree or certification in accounting or finance
• Familiarity with expense management platforms
• Active interest in travel, tourism, experiences, live entertainment or sports
• Experience with financial reporting and analysis

If you are a motivated and detail-oriented individual with a passion for finance, we encourage you to apply for this exciting opportunity.

Applications deadline: 21 April 2025, 5pm BST.

Benefits

• An abundance of free tickets to live events.
• An active social events calendar and opportunity to input into the social calendar.
• Opportunities to help further shape the business culture and agency benefits.