Board Secretary & Governance EA (6‑Month Contract)

Brown Shipley | A Quintet Private Bank; Greater London; Sur place; GBP 36 000 - 54 000; Plein temps

Résumé du poste

Brown Shipley | A Quintet Private Bank seeks an experienced Board Secretary/Executive Assistant on a 6 month fixed term contract. You will work closely with our Board, Executive Committee and senior leaders to coordinate meetings, governance processes and enable informed decision making.

You will manage diary commitments, prepare Board materials, take minutes and act as the UK Diligent liaison, delivering efficient secretariat support across a fast paced, globally connected organisation.

Qualifications

• Proven EA/PA experience in a financial services or banking environment.
• Experience managing diary commitments and shifting priorities.
• Ability to handle a demanding workload with delivery focus under pressure.

Responsabilités

• Support the Group Secretary General in managing BSCO Boards and Board Committees.
• Schedule quarterly and ad-hoc Board meetings and Committees.
• Prepare and distribute Board reports, including via Diligent.
• Serve as the UK contact for Diligent and handle minute taking.
• Prepare rolling agendas and file reports/minutes centrally.
• Assist Chairs, NEDs and members with secretariat requests.
• Drive improvements to Board materials and templates.
• Provide EA support to BSCO Non-Executive Directors (diary, expenses, travel).
• Coordinate with BSCO ExCo and prep for meetings and presentations.
• Supply governance documentation to auditors/regulators as required.
• Update annual Longform CSSF report for BSCO Boards/Committees.

Connaissances

Diary management

Board governance coordination

Minute taking

Board meeting coordination

Diligent software

Microsoft Office

Stakeholder management

Executive support

Outils

Microsoft Office

Diligent

Description du poste

Brown Shipley | A Quintet Private Bank seeks an experienced Board Secretary/Executive Assistant on a 6 month fixed term contract. You will work closely with our Board, Executive Committee and senior leaders to coordinate meetings, governance processes and enable informed decision making.

You will manage diary commitments, prepare Board materials, take minutes and act as the UK Diligent liaison, delivering efficient secretariat support across a fast paced, globally connected organisation.