Executive Assistant (Private Banking)

Montpellier Resourcing Associates Ltd.; West End; Híbrido; GBP 50.000 - 61.000; Jornada completa

Descripción de la vacante

Montpellier Resourcing Associates Ltd. is seeking an experienced Executive Assistant to support the Board and CEO Office in London on a hybrid basis. The role offers exposure to governance, board processes and a pathway toward company secretarial work.

You will manage calendars, coordinate board meetings, prepare papers and assist with governance projects while partnering with the Chief of Staff and Company Secretary. A strong EA background and regulated‑environment experience are preferred.

Formación

• A university degree, ideally in law or related field, plus relevant EA experience.
• Experience supporting senior executives, board members or governance bodies.
• Strong governance awareness and ability to handle confidential documents.

Responsabilidades

• Provide executive assistant support to multiple Board members with calendar management.
• Support the Company Secretary with board meetings: scheduling, agendas and minutes.
• Coordinate and distribute board papers; track actions and deadlines.
• Manage the governance calendar and related deadlines.
• Support the CEO Office with reporting and diary management; cover for the CEO’s EA as needed.
• Prepare presentation decks and briefing materials for board and executive meetings.
• Assist governance projects and develop processes, templates and checklists.
• Progress towards a Company Secretary pathway over time.

Conocimientos

EA experience

Board support

Governance awareness

Discretion

Organization

Calendar management

Educación

University degree (law preferred)

Herramientas

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Descripción del empleo

Up to £55,000 plus excellent bonus and benefits

London, hybrid working

Are you an experienced Executive Assistant with a strong interest in governance, and a longer-term ambition to move into company secretarial work?

A respected international private bank is looking for an Executive Assistant to support its Board and CEO Office, working closely with the Chief of Staff and the Company Secretary. This is a role for someone who wants more than a traditional EA position, and who is happy to build their experience step by step.

Responsibilities

• Provide executive assistant support to multiple Board members, including managing the calendars of the Non-Executive Directors, with discretion and good judgement.
• Board and Committee Support: Support the Company Secretary with the coordination of Board and Sub-Committee meetings, including scheduling, logistics, agendas and minutes.
• Papers and Actions: Coordinate and distribute Board and Sub-Committee papers on time, track Board actions and deadlines, and follow up with Executive Management to keep them on schedule.
• Governance Calendar: Manage the annual Board and Sub-Committee submission calendar.
• CEO Office: Support the CEO Office with Management Committee reporting and ad hoc diary management, and provide cover for the CEO's Executive Assistant during holidays and other absences.
• Presentations: Help prepare presentation decks and briefing materials for Board and Executive meetings.
• Projects and Process: Support ad hoc governance and Board-related projects for the Company Secretary and Chief of Staff, and help improve how Board and CEO Office work is coordinated, such as templates, checklists and tracking tools.
• Career Development: Take on more governance and company secretarial work over time, with the opportunity to progress towards a Company Secretary pathway.

Requirements

• Around five years' experience as an Executive Assistant, ideally supporting senior executives, Board members or governance bodies.
• Sector Experience: Experience in financial services or a comparable regulated environment.
• Education: A university degree, ideally in law. Business administration or a related subject will also be considered alongside strong EA experience.
• Governance Awareness: A good understanding of Board and committee processes, and familiarity with handling Board and committee documents. Any company secretarial or governance qualification is an advantage but not essential.
• Technical Skills: Highly competent in Microsoft Office, particularly Word, PowerPoint and Outlook.
• Professional Manner: Excellent written and verbal communication, strong organisation and attention to detail, and the discretion to handle confidential information.
• Mindset: Open-minded about how the role develops in the early stages, and interested in a long-term career in governance.