Billing Coordinator-Legal

TN United Kingdom; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prestigious law firm in London is seeking a Billing Coordinator to support their Finance Team. The role involves managing billing processes, attending meetings with fee earners, and resolving billing-related queries. Ideal candidates will have a solid understanding of legal aid systems and possess strong organisational and communication skills.

Qualifications

• Solid understanding of Legal Aid and public legal funding systems.
• Experience in legal aid billing and legal processes.
• Proactive and detail-oriented professional.

Responsibilities

• Attend monthly billing meetings and manage housekeeping tasks.
• Post weekly bills and correspond with external cost draftsmen.
• Assist fee earners with billing-related queries.

Skills

Attention to detail

Problem-solving

Communication

Customer service

Negotiation

Organisational skills

Numeracy

IT skills

Education

ALCD or AAT qualification

Job description

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We are currently seeking a talented Billing Coordinator for our client, an award-winning multidisciplinary law firm with an outstanding reputation.

In this role, you will be working alongside the Finance Team and assisting fee earners across the firm. Your focus will be on supporting the billing and costs team, ensuring timely progression of matters, and contributing to monthly billing meetings with all fee earners.

Key Responsibilities:

Attend monthly billing meetings with fee earners to review Work in Progress (WIP), progress on current files, and manage housekeeping tasks such as:

Time transfers

Rate changes

WIP write-offs

File closures

Disbursement transfers or write-offs

Amend client records as needed

Assess fees received versus targets with each fee earner

Ensure tasks arising from billing meetings are promptly addressed, including troubleshooting

Draft and process payments on account for profit costs and disbursements via CCMS (where required)

Post weekly bills after receiving remittance from the LAA, accurately allocating costs to fee earners and applying appropriate timelines and disbursements

Correspond with external cost draftsmen to ensure files are progressing smoothly, keeping fee earners updated

Assist fee earners with billing-related queries

Support billing coordinators with complex and technical issues

Help the Finance Manager resolve queries and address historic issues

Provide training to billing coordinators on both civil and criminal billing aspects

Share your knowledge to enhance the team's efficiency and expertise

Skills and Knowledge Requirements:

A solid understanding of Legal Aid, Legal Help, and other systems of public legal funding in both criminal and civil sectors

ALCD or AAT qualification is desirable but not essential

Skills and Abilities:

Ability to work effectively under pressure and meet deadlines

Confident, with strong influencing and negotiating skills

Highly organised and efficient

Strong initiative and problem-solving ability

Excellent communication and customer service skills

Meticulous attention to detail

High degree of numeracy and strong IT skills

If you are a proactive, detail-oriented professional with experience in legal aid billing and legal processes, we would love to hear from you. Apply now to join a prestigious law firm in a dynamic and supportive team environment.