Billing Analyst

SBV South Africa; Houghton; On-site; GBP 32,000 - 42,000; Full time

Job summary

SBV Services in Houghton seeks a Finance Clerk to perform data validation and quality checks on billing data, prepare invoices, and maintain MIS to support invoicing. You will review revenue allocations and ensure accurate product classes for revenue reporting.

Requirements include a BCom or similar qualification, at least 3 years of general accounting experience, and proficiency with MS Office and Excel. This permanent role is based in Houghton with market-related pay.

Qualifications

• 3 years general accounting experience.
• Intermediate Excel proficiency.
• External: BCom or similar financial qualification.

Responsibilities

• Perform data validation tests and quality checks on billing data to ensure integrity and completeness.
• Execute control checks on work performed for accuracy and completeness.
• Prepare and review automated and manual invoices with supporting documentation for audit purposes.
• Review revenue allocation by product class and customer for variances and raise queries with Operations.

Skills

Accounting

MS Office

Education

BCom or similar degree

Tools

Excel

Job description

Description

• Perform data validation tests and quality checks on data received from billing systems/line of business systems as well as manual billing requests to ensure integrity and completeness of billing data received.
• Execute control checks on work performed for accuracy and completeness
• Where applicable prepare necessary credit note calculation and obtain approval as per delegation of authority.
• Prepare and review automated and manual invoices, ensure proof of control for audit purposes
• Prepare relevant backing documentation and MIS to support invoices.
• Perform analytical comparison review on revenue/billing, month to month per customer per product to assess reasonability of volumes and raise queries with Operations where significant variances occur.
• Cross validation of clients daily, weekly and monthly MIS report to ensure it balances
• Review completion of all invoice fields and selection of correct Product classes for accuracy of revenue allocation
• Request new product classes where none exist.
• Timeous processing of all contracts, terminations and addendums received from the sales admin team

Description

• Perform data validation tests and quality checks on data received from billing systems/line of business systems as well as manual billing requests to ensure integrity and completeness of billing data received.
• Execute control checks on work performed for accuracy and completeness
• Where applicable prepare necessary credit note calculation and obtain approval as per delegation of authority.
• Prepare and review automated and manual invoices, ensure proof of control for audit purposes
• Prepare relevant backing documentation and MIS to support invoices.
• Perform analytical comparison review on revenue/billing, month to month per customer per product to assess reasonability of volumes and raise queries with Operations where significant variances occur.
• Cross validation of clients daily, weekly and monthly MIS report to ensure it balances
• Review completion of all invoice fields and selection of correct Product classes for accuracy of revenue allocation
• Request new product classes where none exist.
• Timeous processing of all contracts, terminations and addendums received from the sales admin team

Deliver complete and accurate invoicing and/ or billing for area under control.

Accurate invoice generation

Sales orders module

Confirm that the following conditions are met when entering information into the sales order module:

• The correct Customer is selected.
• The correct invoice period is selected.
• The correct amount, rate, quantity and product class selected per contract is accurate and complete against revenue
• The correct invoice template is selected before invoice goes out to Customer.

Permanent entries module

For New Contracts And Addendums Confirm The Following

• Accuracy of paperwork received
• Accurate loading of permanent entries: correct Customer, correct product class, correct start date.
• Manual invoicing of any contract period not covered by the next permanent entry invoice run.

For cancellations of contracts

• Remove from permanent entries as per the cancellation paperwork received.
• Part invoicing for any periods not covered by a permanent entry invoice run.
• Choose applicable termination reason on system.

Consumable stock invoicing

• Demonstrate timeous, accurate and complete invoicing of all consumables on a weekly basis as per the templates received from all SBV centres
• Make certain of sufficient backing documentation to proof delivery of consumables before invoicing is done.
• Confirm there is no duplication of consumable invoicing.

Maintain and resolve a list of all items disputed by Customers.

• Liaise with Customers, Commercial and Operations to resolve all customer Queries.
• Follow up and escape all unresolved issues within escalation timelines.
• Refer complex matters to management

Reporting

• Provide reports to internal and external customers as and when required.

Adhoc

• Perform ad-hoc tasks for the Finance management as required e.g. reconciliation and supporting documentation for specified initiative, extracting information for budget process and/or year end, etc.

Governance

• Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department's processes and quality management system is at all times in compliance with the standard.
• Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.

Lead as an Ambassador and executor of Change.

• Act as a change management architect in periods of change to ensure business continuity.
• Manage the integration of business units into a seamless end to end solution for customers.
• Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME's (subject matter experts) when required.
• Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one's portfolio.

Requirements

• 3 years general accounting experience.
• MS Office with Intermediate Excel experience

Minimum Requirements: Education

• External: BCom or similar 3-year financial tertiary qualification
• Internal: Part qualified (operational level) of a financial professional qualification

Work Level

Skilled

Job Type

Permanent

Salary

Market Related

EE Position

No

Location

Houghton