Bid Manager

Vincere; Peacehaven; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid working

BPSS clearance

Job summary

Vincere is seeking a Bid Manager in Leatherhead on a hybrid 3/2 schedule to lead bid governance and proposal development. The role coordinates diverse teams, ensures customer-aligned solutions, and drives compliant submissions across technical, management and commercial content.

You will manage schedules, reviews and governance, engage stakeholders, and drive continuous improvement in bid processes and templates within the Defence Nuclear Technology Solutions portfolio.

Responsibilities

• Lead and manage the entire bid lifecycle from opportunity qualification through submission and post-submission activities.
• Develop and implement bid strategies aligned with capture plans, customer requirements and business objectives.
• Manage bid schedules, deliverables, reviews and governance activities to ensure successful submission outcomes.
• Coordinate multidisciplinary bid teams and maintain focus on customer requirements, win themes and evaluation criteria.
• Lead the planning, development and production of proposal responses across technical, management, commercial and pricing volumes.
• Coordinate Bid Writers, Proposal Managers, Subject Matter Experts and key contributors to ensure timely delivery of high-quality content.
• Ensure technical, management and commercial responses present a coherent, customer-focused solution.
• Review and challenge proposal content to improve compliance, quality, clarity and competitiveness.
• Collaborate with Business Development, Capture Managers, Operations, Technical Authorities, Commercial, Legal and Supply Chain teams throughout the bid lifecycle.
• Facilitate bid workshops, kick-off meetings, review sessions and governance activities.
• Engage with partners, subcontractors and suppliers to coordinate contributions and ensure proposal integration.
• Provide regular progress updates, risk reporting and recommendations to senior stakeholders.
• Ensure compliance with customer requirements, public procurement regulations and company governance processes.
• Coordinate bid reviews, action tracking and submission assurance activities.
• Maintain bid documentation, audit trails and submission records.
• Track, collate and coordinate responses to pre- and post-submission clarifications.
• Identify commercial, technical, operational and delivery risks associated with pursuits.
• Develop mitigation plans and work with stakeholders to address risks proactively.
• Support solution development and pricing activities to improve competitiveness and deliverability.
• Analyse bid outcomes, customer feedback and lessons learned to improve future performance.
• Support the development and improvement of bid processes, templates and knowledge management systems.
• Promote adoption of bid management best practice, including Shipley and APMP methodologies.
• Support Bid Directors on strategically important pursuits and portfolio management activities.
• Assist Capture Managers, Proposal Managers, Bid Writers and Coordinators in organising bid teams and deliverables.
• Maintain and develop bid libraries, templates, case studies and reusable content resources.
• Support resource planning and bid workload forecasting across multiple concurrent opportunities.
• Contribute to pipeline reviews, growth initiatives and pursuit planning activities.
• Support partner and supply chain engagement activities during pursuits where required.

Job description

Bid Manager

Location: Leatherhead

Hybrid working: 3days in the office, 2days remotely.

Working Hours: 40 hours per week.

Contract type: Inside IR35

Duration – 6 months renewable contract

BPSS security clearance.

Purpose of the role: To manage bid governance, coordinating proposal development activities, ensuring compliance with customer requirements, and fostering collaboration across the business to maximise win probability. This role will also support the development of bid processes, knowledge management and continuous improvement initiatives across theDefence Nuclear Technology Solutions (DNTS) business Responsibilities:

Primary ResponsibilitiesBid Leadership & Management

• Lead and manage the entire bid lifecycle from opportunity qualification through submission and post-submission activities.
• Develop and implement bid strategies aligned with capture plans, customer requirements and business objectives.
• Manage bid schedules, deliverables, reviews and governance activities to ensure successful submission outcomes.
• Coordinate multidisciplinary bid teams and maintain focus on customer requirements, win themes and evaluation criteria.

Proposal Development & Coordination

• Lead the planning, development and production of proposal responses across technical, management, commercial and pricing volumes.
• Coordinate Bid Writers, Proposal Managers, Subject Matter Experts and key contributors to ensure timely delivery of high-quality content.
• Ensure technical, management and commercial responses present a coherent, compelling and customer-focused solution.
• Review and challenge proposal content to improve compliance, quality, clarity and competitiveness.

Stakeholder Engagement

• Collaborate with Business Development, Capture Managers, Operations, Technical Authorities, Commercial, Legal and Supply Chain teams throughout the bid lifecycle.
• Facilitate bid workshops, kick-off meetings, review sessions and governance activities.
• Engage with partners, subcontractors and suppliers to coordinate contributions and ensure proposal integration.
• Provide regular progress updates, risk reporting and recommendations to senior stakeholders.

Bid Governance & Compliance

• Ensure compliance with customer requirements, public procurement regulations and company governance processes.
• Coordinate bid reviews, action tracking and submission assurance activities.
• Maintain bid documentation, audit trails and submission records.
• Track, collate and coordinate responses to pre- and post-submission clarifications.

Risk & Opportunity Management

• Identify commercial, technical, operational and delivery risks associated with pursuits.
• Develop mitigation plans and work with stakeholders to address risks proactively.
• Support solution development and pricing activities to improve competitiveness and deliverability.

Continuous Improvement

• Analyse bid outcomes, customer feedback and lessons learned to improve future performance.
• Support the development and improvement of bid processes, templates and knowledge management systems.
• Promote adoption of bid management best practice, including Shipley and APMP methodologies.

Secondary Responsibilities

• Support Bid Directors on strategically important pursuits and portfolio management activities.
• Assist Capture Managers, Proposal Managers, Bid Writers and Coordinators in organising bid teams and deliverables.
• Maintain and develop bid libraries, templates, case studies and reusable content resources.
• Support resource planning and bid workload forecasting across multiple concurrent opportunities.
• Contribute to pipeline reviews, growth initiatives and pursuit planning activities.
• Support partner and supply chain engagement activities during pursuits where required.